Communications AV and Livestreaming Support Services

The vendor is required to provide communications AV and livestreaming support services a team of eight producers and engineers that support public meeting broadcasts.
- Meeting days and times include:
1. City council
•    First Tuesday – 1 p.m. and 7 p.m. (dinner break between)
•    Second Tuesday – 4 p.m. and 7 p.m.
•    Third Tuesday – 11:30 a.m. and 1 p.m. (lunch break between)
2. Council committees
•    The week of the month including the fourth Tuesday, during business hours.
3. Boards and commissions
•    Select boards and commissions are broadcast.
- A/V and other production services for live-streamed public meetings needed:
•    Provide a team of at least two qualified technicians to attend each meeting on-site
•    Learn and operate the in-house audiovisual and streaming equipment used for broadcasting
o    PTZ cameras
o    Audio and video mixers
o    Graphics generator
o    Display feed switcher
•    Run and manage presentation slides and (AV) video and audio playback in-house for presenters
o    Download presentations from microsoft outlook email account
o    Operate pc to load and present all presentations and video playbacks
o    Assist act presenters with hand-held microphones
•    Provide real-time troubleshooting prior to and during meetings
•    Understand in-house av systems and streaming hardware
•    Communicate with communication staff members for check-ins prior to the conclusion of meetings.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: October 9, 2025