Audio Visual Services

The vendor required to provide audio visual services for include:
•    Provision of video projection equipment and service.
•    Provision of theatrical lighting and props.
•    Provision of computer equipment and accessories.
•    Provision of video conference services and capabilities.
•    Provision of all necessary audio-visual order forms.
•    Provision of all operating procedures as it relates to the audio visual and computer services concession.
•    Provision of maintenance and service of existing agency equipment and services as described “maintenance and service of existing equipment.”
- Equipment on-site
•    Necessary on-site equipment for providing standard audio and visual and computer services for licensee as required.
•    Inventory of equipment is to be established upon execution of contract.
•    All equipment on this inventory must be in like-new condition for exclusive use at the center.
- Equipment off-site
•    All necessary equipment to be stored at an accessible, mutually agreed upon off-site location in order to maintain sufficient inventory to handle any needs of licensees. 
•    Said equipment shall be of high quality and like-new consistent with that stored on-site. 
•    Level of inventory shall be subject to agency approval, and may be modified as dictated by the event schedule.
- Maintenance and service of existing equipment
•    All labor associated with preventative maintenance
•    Quarterly system test and inspection
•    Service call contact availability 24-hours.
•    Service call site response within 4-hours.
•    All replacement parts are covered for length of contract.

- Contract Period/Term: 3 years
- Mandatory Pre-Bid Conference Date: December 4, 2025
- Questions/Inquires Deadline: December 11, 2025