Streaming Video and Audio Services

The vendor required to provide streaming video and audio services to ensuring professional, respectful, timely, and courteous service to the various parties that will be interacted with at the commission meetings, such as commissioners, commission staff, and members of the public.
- An equipment list detailing the vendor’s current field production system, including the types and number of camera equipment that will be used (small robotic cameras operated by contractor’s staff within the room to keep the contractor’s foot print to a minimum); types of source mixing boards; audio equipment, including types and number of available microphones; FM headsets or similar devices for the hearing impaired if available; information related to how signal redundancy is captured in order to protect against any type of malfunction; a description of the encoding and streaming components used within their solution; and any ancillary equipment generally used by the vendor for meeting facilitation.
- The proposed process to record the audio from a “closed session” confidentially.  
- Video switching equipment, which must be capable of providing the “lower third” text or graphic overlay information at the bottom of the screen (“title safe area”) that includes the applicable agenda item, meeting date, and the coastal commission’s logo on both the live stream and the archived recording.  
- Web streaming components and encoding and streaming processes, including options for lack of and failure of internet connectivity in a venue; a brief general description of server storage and content delivery capabilities, within the continental united states; a description of the disaster recovery plan in the event of server crash and failure including how archived data will be backed up, and; an explanation of how links to archived materials, going back to February 2007, will be directed from the commission’s website.  
- The vendor should base pricing of their services on 250 concurrent users of the audio-video stream.
- The quote must include the cost for the occasion when usage exceeds 250 concurrent users.  
- The commission requires a minimum video stream resolution of 720x480p at 30 frames per second.  
- Depending on the network infrastructure at the venue, the bitrate can be adjusted to provide the highest quality video that the venue’s bandwidth will allow.
- The narrative shall describe how access to stored and streamed media, as well as archives dating back to February 2007, will be made readily accessible to the public, without significant delays resulting from contractor’s infrastructure, from current, standards-compliant, mainstream web browser engines on current computing systems and smartphones and how it will be maintained free to the public, “registration free” at all times, for the duration of the contract.
- Budget: $200,000.00

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: December 16, 2025