Professional Audio Visual and Video Production Services

The vendor required to provide audio-visual and video production services, including, but not limited to, live streaming and hybrid meeting capabilities, in support of various events hosted by the agency.
- In requirement
1. On-site audio-visual support
•    Lead, set up and manage all audio-visual needs for various in-person events
•    Includes: equipment, labor.
2. Hybrid event support
•    Lead and manage hybrid event support, including, but not limited to, handling and supporting speakers, participants and interactive audiences, both online and in-person, seamlessly (including incorporating break-out room coordination).
3. Webinars
•    Lead all technical aspects of a webinar, including, but not limited to, before, after and onsite support.
4. Video production
•    Recording (audio and visual support)
•    Video production, including editing, design, and collaboration with clients.
5. For example, some upcoming agency events include:
•    External speaker presentation (April 1, 2026)
•    Registrant education and outreach event -Calgary (June 4, 2026 – to be confirmed)
•    Agency connect 2026 (October 27, 2026)
- Out of requirement
1. Marketing and promotional materials: 
•    Development or production of marketing or promotional visuals, including branding, assets, advertisements, social media content, or campaign-related graphics, unless explicitly identified as a deliverable in the scope of work.
2. Event planning services and materials: 
•    Event planning, coordination or management services, including agenda development, speaker management, registration, invitations or attendee communications. 
•    Design, production or procurement of event materials such as displays, signage, printed materials, invitations, giveaways or other physical or digital collateral unless requested by the agency.