Audio-Visual Services

The Vendor is required to provide audio-visual services will be required in multiple locations throughout the convention center including plenary halls, breakout rooms, press conference rooms, speaker ready rooms, and exhibit areas.
- Requirement:
•    Plenary session hall 1
•    Two (2) each 20' x 60' main screens with projection systems.
•    Two (2) each 15' x 45' screens (delay screens) with projection system.
•    One (1) each 15’ x 26’9” center screen with projection system.
•    One (1) each 24” presenter confidence monitor.
•    IMAG camera system.
•    Podium confidence monitor.
•    Two (2) each 70” floor confidence monitors for presenters.
•    Perfect cue and hardwired mouse with green arrows for mac and pc.
•    Speaker timer.
•    Five (5) each gooseneck panel microphones.
•    Wireless microphone 10 channel package.
•    Ten (10) each Shure wireless handheld and stands for Q&A with numbered stands.
•    Ten (10) each lavaliere microphones for presenters.
•    Moving lights (stage wash and scenic).
•    Moving lights (back light).
•    Led lights for drape.
•    Digital lectern built-in digital led front display.
•    Grey or black drape (wall to wall) and custom scenic kit and tech table draping.
•    Audio and video feeds for live streaming and recording.
•    Estimated audience of over 7,000 in theater seating in plenary session hall 1.
1. Green room
•    Two (2) each 55” HD monitors displaying live program feed.
•    Sound system for monitoring.
•    Presenter rehearsal cue system.
•    Stage access lighting with up lights behind stage.
2. Speaker ready room and digital signage
•    Digital signage outside session rooms.
•    Eleven (11) each laptop stations for presentation upload.
•    Presentation testing area.
•    Projector and screen for rehearsal
•    Presentation management system capable of distributing slides to all session rooms.
3. Press conference room
•    One (1) each 6’ x 10’6” display screen with projection system.
•    Camera recording package.
•    Webcasting hardware.
•    Four (4) each wired handheld microphone and stand for Q&A.
•    Podium microphone.
•    Telephone and audio system with webinar audio interface.
•    Stage wash lighting.
•    Scenic uplighting.
•    Media multibox for press camera feeds.
4. Exhibit spotlight theaters
•    Audio system
o    Podium microphone.
o    Q&a microphone and speakers.
•    7’6” x 13’4” screen package.
•    One (1) each 55” schedule display monitor on stand.
•    One (1) each 55” digital signage monitor.
•    Speaker timer and cue system.
5. Hemisfair 1 & 2
•    Two (2) each 12' x 21'4" front-projection screens.
•    One (1) each 10'6" x 18'8" screen kit – front-projection (center screen).
•    Robotic camera for stage IMAG and streaming feed.
•    Two (2) each 55-inch confidence monitors (DSM) (1) for main (1) for notes.
•    24-inch podium confidence monitor.
•    Audio system
o    Podium microphone.
o    Four (4) each head table gooseneck microphones.
o    Wireless microphone 6 channel package.
o    Six (6) each Shure wireless lavaliers.
o    Six (6) each Q&A microphones.
•    Led up lights.
•    Stage wash lighting. 
•    Scenic kit, speaker timer, perfect cue and mouse.
6. Stars at night 1&2 and stars at night 3&4
•    One (1) each 15' x 26'6" front-projection screen (21k laser).
•    One (1) each 9' x 16' screen kit – front-projection (center screen) (12k laser).
•    Robotic cameras for stage IMAG.
•    Two (2) each 55-inch confidence monitors (1) for main (1) for notes.
•    24-inch podium confidence monitor.
•    Audio
o    Podium microphone
o    Head table gooseneck microphones.
o    Wireless microphone 6 channel package.
o    Shure wireless lavaliers.
o    Four (4) each Q&A microphones.
•    Led up lights.
•    Stage wash lighting.
•    Scenic kit, speaker timer, perfect cue and mouse.
- Live streaming and recording
•    Multiple live streaming of plenary sessions.
•    Recording of concurrent sessions.
•    Integration with webcasting platforms.