Audio Visual Services

The Vendor is required to provide audio visual services solution system will be used for both purposes within this joint space and will provide audio and visual information to in person attendees, with act compliant devices for the visually or hearing impaired, and a streaming option.
- Requirement:
• One large space for city council meetings and court sessions with twelve-foot ceilings including sound dampening material and a raised floor for cabling
• A movable dais or podium equipped with a microphone for citizens and court attendees to speak from
• The ability to provide the citizens in attendance and council with the ability to view presentations on several large-scale video monitors or televisions
• Eight microphones for the city council members and city clerk to use during meetings, and for the judge and clerk of court to use during their sessions and an additional four wireless stand microphones to be used for other speakers.
• Two cameras to view the council and judge’s dais, and the podium and audience
• The ability for presenters to be able to stream or connect to the internal video displays to show presentations, and for the controlling computer to likewise show presentations and remote meetings internally.
• Infrastructure for said system to include cabling, mixers, controller devices, and associated software
• The ability to feature live closed captioning, hearing assistant devices, and other ADA accommodations for in person attendees
• The system must be user friendly for operation and to allow for ease of training for the end user
• The system must be scalable by design to accommodate future expansion and ease of upgrades
• A visual timer for public speakers to be used during council meetings to include different colors to indicate the time remaining and eventual end of speaking time with a microphone cut off ability to be controlled by the city clerk or AV operator.
• The system must include a service license agreement to include continued technical support and repair after installation, a warranty on all work, and a five-year equipment refresh of all components.
• Include all of the requirements in option a to include individual monitors at each council member station, clerk’s station, city manager’s station, and dais for viewing of materials during presentations.
• The ability to stream said council meetings to YouTube for viewing by the public at home with the ability to caption the videos and show internal presentations across the stream.
• Multiple displays in the hallways outside of the council chamber for viewing
• Speakers in the hallways of city hall to allow for playing of music during normal business hours.