Student Transfer Credit Evaluations

The Vendor is required to provide consulting services for a backlog of records for the student transfer credit evaluations (“project”).
- The primary objective of this project is to:
•    Complete the evaluation of all 1,082 outstanding transfer credit transcripts within the specified six-month period.
•    Ensure evaluations are accurate, consistent, and in compliance with college policies, articulation agreements, and accreditation standards.
•    Provide recommendations for process improvements to prevent future backlogs.
- This backlog impacts student progression, counseling accuracy, and timely transfer planning.
- Firms will be:
•    Posting credit and evaluating in PeopleSoft;
•    Finding established equivalencies in filmmaker pro; and
•    Looking at scanned external transcripts in DocuWare and Box.
- Transfer Credit Evaluations
•    Perform transcript evaluations using college-approved criteria, policies, and articulation agreements.
•    Accurately record all transfer coursework in the college’s student information system (PeopleSoft or equivalent).
•    Maintain quality assurance checks to ensure consistency and compliance
- Progress Monitoring and Reporting
•    Provide biweekly progress reports including number of transcripts completed, average processing time, and identification of potential challenges.
•    Meet with college project leads regularly to review status, adjust timelines if necessary, and ensure alignment.
- Risk Mitigation and Issue Resolution
•    Identify potential risks (e.g., staffing shortages, data system issues, accuracy concerns) and propose mitigation strategies.
•    Ensure contingency planning for maintaining timely completion.
- Project Closeout and Recommendations
•    Deliver a final summary report documenting completed evaluations, time/cost analysis, and error rate findings.
•    Provide recommendations for ongoing process improvements, including staffing models, workflow enhancements, or technology solutions to prevent recurrence of backlog. 

- Contract Period/Term: 3 years
- Pre-Bid Meeting (Mandatory) Date: September 10, 2025
- Questions/Inquires Deadline: September 12, 2025