Trusts Establishment Administration and Investment Management Services

The Vendor is required to provide professional services administration services for Internal Revenue Service (IRS) Code Section 115 Pension Trusts (Establishment, Administration, and Investment Management).
- Trust Establishment & Advisory Services: Based on the firm’s specific prior knowledge and experience as a Trust services provider, advice City staff in establishment of a comprehensive trust program including establishment of IRS Section 115 Trusts (both pension and other eligible expenditures) including recommended annual funding strategies.
- Trust Administration: Based on the firm’s specific prior knowledge and experience as a Trust services provider, offer trust structure, administration and related trustee services, including coordinating all City contributions to the Trust and processing requests for distributions.
- Fiduciary Investment Advisory Services: Based on the firm’s specific prior knowledge and experience as a Trust services provider offer a full scope of fiduciary investment management services, including but not limited to developing a written investment policy for the trust assets, developing a recommended asset allocation strategy based on the Trust’s funding and investment objectives and the City’s risk tolerance.
- Services/Tasks would include, but are not limited to:
•    Maximize the advantages of pre-funding some or all of the city’s GASB 45 and/or GASB
•    74/75 liabilities
•    Obtain competitive investment returns with the lowest possible expenses
•    Evaluate market risk and develop strategies that minimize the impact on the portfolio
•    Provide assurance of portfolio compliance with applicable policies and laws
•    Establish an appropriate performance benchmark
•    Ensure the ease and reasonable turnaround for the withdrawal of invested funds
•    Ensure that the district’s OPEB trust is fully compliant with all applicable federal, state and GAAP statutes.
•    Provide all GASB compliant annual statements, required supplementary information (RSI) and notes needed for the comprehensive annual financial report.
•    Individual investment account in a non-pooled portfolio with customizable investment options.
•    Consolidated full fee transparency.
•    Private equity/debt options that are permissible within the city’s investment policy.
•    Offer an IRS-approved irrevocable funding vehicle to protect the city’s assets.
•    Implement the trust programs within 90 days of executing contracts.
•    Provide a full-service program that includes trust administration, trustee and investment management services.
•    Work directly with city staff to prepare asset allocation guidelines for the trust based on the city’s investment objectives and risk tolerance and compliance with the city’s investment policy.
•    Provide education/presentations regarding the pension trust program to council and other city staff.
•    Provide quarterly and annual comparative performance analyses and evaluation reports of the investments of the trust.
•    Coordinate all contributions into the trust and requests for appropriate distribution.
•    Meet with the city’s chief financial officer and staff to provide quarterly performance reports and updates on the trust.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: November 13, 2025