Accounts Payable Automation Services

The Vendor is required to provide for accounts payable automation services.
- The winning software/service solution must cut processing time, track and archive invoices electronically and streamline workflows.
- The solution should fully integrate with the existing accounting system and possess the following features:
•    Limited data entry or scanning on agency part
•    24/7 visibility of invoice, payment and approval status
•    Allow designated employees to approve invoices from anywhere
•    Ability to prorate invoices
•    Ability to create, approve and match purchase orders to invoices
•    Ability to integrate with current accounting software preferred
•    Ability to pay suppliers quickly, efficiently and with the method the vendor prefers
•    Ability to keep existing bank relationships and pay suppliers with check and ACH, to virtual cards and credit cards
•    Ability to record the action of each system user to provide a digital paper trail of all actions
•    Ability to generate detailed, on demand reports
•    Ability to integrate expense accounts codes for multiple programs to accounting software
•    Ability to separate billing by separate entities
•    Ability to deduct invoices from budget line items
•    Ability to designate approval flows of employees with dollar amount limits
•    Ability to designate dedicated service teams for supplier management and payment execution

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: October 01, 2025