Purchasing Card Services

The Vendor is required to provide procurement card (p-card) services for county.
- Card format:
• Eddy county logo top left corner
• Tax-exempt
• Cardholder’s name
- Card issuance and program functionality:
• Card generation with immediate card number, paper process and electronic online process
• Costs and fees associated with the startup and maintenance of the program
• On-line activation
• Restrictions on how many lines or characters that can be embossed on a card
• Chips cards with EMV protection
• Card delivery (time frames) and activation process
• Card cancellation, temporary lock or suspension, card termination and replacement (lost and stolen cards) – including reporting
• Card re-issuance (time frame)
• Card reporting and notification process
• Security and fraud detection and fraud-protection features
• Fraud, disputes, and chargeback detailed information
• Creating mcc codes
• Editing or lifting restrictions on mcc codes or other codes
• Rebate structure
• Billing statements (methods of how bills may be received; online, email, mail, etc.)
• Minimum annual purchases
• Speed of pay incentive
• Expense control
• Automatic expense allocation
• Issuing a card to a new cardholder
• Creating and editing hierarchy levels
• Making changes online
• Setting transaction limits and increasing transaction limits electronically
• Increasing monthly limits electronically
• Closing accounts in real-time
• Checking pending and posted authorizations against card
• Checking current status of card
• Checking current balance
• Online reconciliation of transactions
• Dual authentication
• Additional costs
- Financial software applications:
• County currently utilizes Tyler ERP pro 10.
• Procurement card information and transaction details at any given time in a format compatible to this system including but not limited to:
o Csv (comma delimited)
o Txt
o XLS
- Data reporting:
• Ability to download transactions into an excel spreadsheet
• Transaction detail report
• Decline report
• Authorizations report
• Cardholder status report
• Customized reports
• Cardholder statement
• Non-activation report
• Delinquency report
• Locked card report
• Fraud card report
• Account changes report
• Fraud override report.