Shredding Services

The Vendor is required to provide shredding services are essential for the secure destruction of documents containing personal information within vital records.
- The absence of these services would result in the retention of backup documents that hold sensitive personal data, thereby creating a potential risk of violating HIPAA regulations.
- responsible for providing secure shredding services, which are crucial for protecting sensitive information, enhancing data privacy, promoting compliance with health information regulations, and providing secure bins and/or totes for monthly pick-ups.
- Service Type
1. Document Shredding: The vendor will provide secure shredding services for confidential documents containing personal information in both paper and electronic formats.
- Frequency of Service
• Provide shredding services on a scheduled basis. The frequency of service will be determined in consultation with agency, with possible options including weekly, bi-weekly, or monthly service.
- On-Site and Off-Site Shredding
• Options for both on-site shredding, where the vendor performs shredding at the agency facility, and off-site shredding, where documents are transported securely to the vendor’s location for shredding, should be available.
- Documentation of Services
• Provide a Certificate of Destruction for each shredding service performed for record-keeping and compliance purposes.
• Documentation must include details such as the date of service, quantity of documents shredded, and a description of the shredding method used.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 9, 2025