Shredding Services

The Vendor is required to provide secure, scheduled, on-site document shredding services for confidential documents generated during normal business operations.
- Services shall include the collection, transportation within each facility, on-site destruction, and recycling of confidential paper documents in accordance with all applicable federal, state, and local laws and industry standards.
- Services:
• Provide secure, locked shred bins as required.
• Collect confidential documents from each shred bin during scheduled service visits.
• Perform shredding on-site using a mobile shredding vehicle.
• Ensure all materials remain secure from the time of collection until destruction.
• Recycle all shredded paper in an environmentally responsible manner.
• Return shred bins to their designated locations following service.
- Service schedule:
• Regularly scheduled monthly service
• Various downtown locations have on-site security and they will contact someone to escort you within the facility.
• Locations may require a witness of the on-site shredding.
• Some of the offsite locations are not fully staffed, or may operate non-usual business hours, thus it is important that you contact the site office prior to arriving to provide an estimated time of service.
• If you arrive on site on the scheduled date, made reasonable attempts to contact the site office (phone calls and message) and waited a minimum of 10 minutes and are not able to access the shred bin, then you are released from service for that month.
• Locations occasionally have additional boxes of material that need to be shredded.
• The additional number of boxes will be provided at the time of scheduling the service.
• Typically once a year the agency does a cleanup day and would arrange with the vendor to provide additional temporary shred bins.
• It is essential that the vendor communicate with procurement and obtain approval for any permanent changes in the servicing schedules.
- Certificates of destruction:
• Service date
• Location serviced
• Number of containers serviced
• Contractor representative
• Confirmation that materials were securely destroyed
• Weight or estimated volume of materials destroyed.