Commercial Card Services

The Vendor is required to provide Commercial Card Services to the Participating Universities.
- designed to offer flexibility in product selection from varying types of Commercial Cards.
- The P-Card is a University paid, University liability charge card issued to authorized employees to simplify University authorized small dollar purchases of supplies and small equipment. Cardholders must obtain an original, itemized receipt for each purchase.
- This system and process allows units to monitor purchases, keep records, and create reports. The University's’ maximum P-Card limits vary per transaction and per cycle. Program Administrators must have the ability to modify lower as well as higher limits for individual Cardholders.
- Provide the dollar amount limitations and the number of emergency-use cards the University would be authorized to issue under the proposed programs.
- The T-Card is a University paid, University liability charge card issued to employees to pay for qualified travel expenses, business meals and refreshments for specific events. The T-Card may be used to relieve the employee from significant out of pocket expenses.
- The T-Card may be issued to qualified University employees, including graduate students, who travel on University business and/or incur frequent authorized business meal or refreshment expenses.
- The University’s maximum T-Card limits vary per transaction and per cycle.
- P-Card Administrators have the ability to set lower limits for individual Cardholders.
- P-Card Administrators can also request increases above these maximums.
- The T-Card program also allows for selected individuals to have increased transaction and cycle limits to be utilized in a time of emergency or for routine large group travel.
- While there is currently no historical data available, this must remain a viable option.
- A D-Card is issued to a unit, not a named individual. A D-Card is a University paid and University liability charge card. D-Cards are used to purchase goods and services. D-Card limits are significantly lower than a standard P-Card. While there is currently no historical data available, this must remain a viable option.
- Electronic payments or Single Use Accounts (SUA) are used by the universities to make payments to vendors for supplies and services. These accounts are Corporate Liability accounts which provide a credit card number for processing a payment to a vendor. This must remain a viable option.
- These are corporate liability accounts that generate a unique, one-time-use credit card for each specific transaction. The solution should support secure, electronic payment processing as a core component of the University’s disbursement strategy. While historical volume data is not currently available, the proposer should demonstrate a robust and scalable platform for this payment method.