Submission Instructions To be considered for award, offerors shall complete and submit Solicitation No. SPMYM4-26-Q-3472, along with their company quotation and technical data sheet (if applicable), via email to the Contracting Specialist at
[email protected] no later than the date and time specified in the solicitation (Hawaii Standard Time). If the quotation is not submitted using Standard Form (SF) 1449, the offeror shall include a statement confirming full agreement with all terms, conditions, and provisions of the solicitation. Quotations that fail to provide all required information or that take exception to solicitation terms and conditions may be deemed non-responsive and excluded from consideration. Evaluation Factors Quotations will be evaluated based on the following factors: Technical Acceptability Delivery Price Quotation Requirements 1. Firm-Fixed-Price Requirement Quotations shall represent a firm-fixed price for the entire requirement. Post-award price increases will not be accepted. 2. Unconditional Acceptance By submitting a quotation, the vendor agrees to accept award at the quoted price without modification to price, terms, or conditions. 3. Award Acceptance Failure to accept the Government’s purchase order at the quoted price may result in the quotation being determined non-responsive. 4. No Counteroffers After Award Any post-award request to revise pricing or terms will be considered non-acceptance of the purchase order. 5. Delivery and Pricing Requirements Quoted prices shall include all costs associated with materials, labor (if applicable), packaging, and delivery. 6. OEM, Traceability, and Country of Origin Requirements Offerors shall identify the Original Equipment Manufacturer (OEM), brand name, and manufacturer part number, and country of origin. When applicable, proof of OEM authorization or authorized distribution may be required to ensure product authenticity, warranty validity, and supply chain traceability. Hose Test & Assembly Certification: Each hose assembly shall be hydrostatically strength tested with commercial clean, fresh water as a test medium, at 300 (+10, -0) PSIG for 10 minutes. No leaks, weeps, bulges, or end fitting slippage allowed. Each hose assembly cover shall be visually inspected to verify they do not have hairline cracks, breaks, abrasions, soft spots, bulges, or other defects that would impair or degrade the function or quality of the material. Vendor shall certify that the brass cam arms, pins, pull rings, and lock plates have been replaced with stainless steel cam arms, pins, pull rings, and lock plates. Vendor shall certify that hose assemblies are free of leaks, deformation, layer separation, excessive twisting or kinking; that end fittings are not damaged or faulty, and that the end fittings and ferrules are properly positioned on the hose ends, in accordance with NAHAD standards. Each certified hose assembly shall be assigned a unique serial number by the vendor assembling the hose carcass and end fittings. The serial number shall be permanently stamped or etch marked on the hose ferrule of each hose end. Written certification of satisfactory hydrostatically testing, satisfactory visual inspection, conformance with required hose and fitting part numbers, and satisfactory hose end assembly in accordance with NAHAD standards, shall be provided with each shipped hose. Vendor to provide a Certificate of Conformance (COC), signed and dated document stating all items delivered on the contract are in full compliance. COC will include all the products and their corresponding part numbers. The COC will have the following info, as applicable: Customer’s Name Customer’s Address Customer’s Purchase Order Customer’s Contract Number Customer’s Specification Number Customer’s Drawing Number Supplier’s Name Supplier’s Address Supplier’s Order Number Supplier’s Drawing Number Quantity Description Additional Information Supplier’s Authorized Signature Date Written certifications as a Certified Material Test Report shall include the signature of the tester, test date, and the unique hose serial numbers. Vendor to provide the data of the satisfactory hydrostatic strength test certifications and shall also include the test pressure and duration in accordance with NAHAD standards. Vendor Quote: Price quotes for market survey requests will not be accepted without the hose and fitting manufacturer cut sheets or product description sheets attached, which shall include as a minimum the technical characteristic of the components and the manufacturer’s address, telephone/fax number, and manufacturer point of contact. The market survey price quote must reference the manufacturer’s part numbers for the item quoted. Questions All questions regarding this solicitation shall be submitted electronically via email to the Contracting Specialist at the address listed above.
