Fire Suppression Systems and Extinguishers Inspection Testing and Maintenance Services

The vendor is required to provide comprehensive inspection, testing, maintenance, repair and replacement services for fire suppression at designated city facilities for the following.
• Backflow prevention systems-are essential in fire suppression systems to prevent the contamination of potable water sources with non-potable water, like fire suppression water.
• Automatic fire pumps-regular visual checks of pump components, including valves, gauge readings, fuel/oil levels, electrical systems, ventilation, and heating, are essential.
• Fire sprinkler systems annual inspection.
• This ensures fire sprinkler systems are functional and compliant with standards like national fire protection association (“NFPA”) NFPA 25.
o Wet pipe sprinkler systems-verification of system functionality, including flow tests, valve tests, and pressure checks to confirm proper operation.
o Dry pipe systems-visual inspections of pipes and fittings, main drain tests to verify valve function, and inspections of components like air compressors and water level alarms.
o Pre-action systems-the focus is on pre-action systems, a type of fire suppression system that uses a pre-action valve to control the flow of water until a fire is detected.
o Deluge system-regularly checking the system for leaks, damage, and proper functionality.
• Fire pump testing-fire pump testing typically involves various procedures, including flow tests, pressure relief valve checks, and verification of pump performance against nameplate data.
• Fire detection and alarm systems-proposers are required to offer a complete package of services for fire suppression systems at designated city facilities, specifically focusing on fire detection and alarm systems.
• This includes comprehensive inspections, testing, maintenance, repairs, and replacements to ensure these systems are functioning properly.
o Annual inspection, testing and performance verification-proposers are required to offer a complete package of services for fire suppression systems in city facilities, including routine inspections, testing, performance verification, maintenance, repairs, and replacements.
o This includes ensuring compliance with relevant codes and standards like NFPA
o Emergency lighting maintenance and testing-maintaining and testing emergency lighting systems, which are crucial for safety during evacuations.
• Special hazard fire suppression systems-regular checks to verify system components are in good working order and that systems are functioning as designed, including fire suppression systems, fire pumps, and associated equipment.
o Dry-chemical suppression systems.
o A thorough examination of the system and its components to identify any issues like physical damage, corrosion, or other defects.
o Wet-chemical suppression systems.
o Inspection and maintenance, as required by standards like NFPA 17a for wet chemical systems, are crucial for system reliability and effectiveness.
o Carbon dioxide (“co2”) suppression systems.
o Testing of co2 fire suppression systems involves verifying that the system meets performance standards, including speed of co2 discharge, concentration levels, and duration of those levels.
o This includes monitoring co2 concentrations at different heights to ensure safe re-entry after a fire.
o Additionally, the system's components, such as cylinders, control systems, and alarms, are also checked.
o Commercial cooking fire suppression systems.
o Thorough inspections of all components of the commercial cooking fire suppression system, including nozzles, piping, and control panels, to ensure proper functionality and safety.
• Type of extinguishers currently used by the city
o Class a will put out fires in ordinary combustibles, such as wood and paper.
o Class b are for use on flammable liquids like grease, gasoline and oil
o Class c are suitable for use only on electrically energized fires
o Carbon dioxide extinguish fire by taking away the oxygen element of the fire triangle and also removing the heat with a very cold discharge
o Class k have certain similarities to class b fires, those fueled by petroleum products, due to the fact that they both involve flammable liquids
o Dry chemical, extinguish the fire primarily by interrupting the chemical reaction of the fire triangle.
• Preventive maintenance parts and repair
o Receive written approval from the facilities superintendent or facility services manager prior to the repair work being performed.
o Notify and coordinate all site visitations and access with a facilities superintendent or facility services manager before any repair work is performed.
o Inform facilities superintendent or facility services manager of all fire extinguisher safety related issues.
• Invoice requirements
o Provide a detailed invoice listing all parts purchased, including descriptions, quantities and prices
o The city will reimburse the awarded contractor for parts purchased. parts will be charged as a pass-through cost.
o The invoice should also include the labor cost, if it is outside of the annual inspection.
• Disposal of waste materials
o All waste materials generated by the awarded contractor performing work under this contract, will be disposed of off-site by the awarded contractor at the awarded contractor’s expense.
o Disposal of all materials must comply with all local, state and federal guidelines, regulations and requirements.
o No materials are permitted to be disposed of at the city.
- Questions/Inquires Deadline: June 23, 2025