School Mapping Services

The vendor is required to provide from qualified professionals and professional organizations to establish comprehensive school mapping data for all k-12 schools in state.
- School mapping data shall include accurate floor plans of each school overlaid on current, verified aerial imagery of the campus and shall meet all the following requirements:
• Be oriented true north.
• Be verified by the entity producing the data for accuracy by a walk-through of school buildings grounds.
• Contain site-specific labeling that matches the structure of school buildings, including room labels, hallway names, and external door or stairwell numbers and locations of hazards, critical utility locations, key boxes, automated external defibrillators, and trauma kits.
• Contain site-specific labeling that matches the school grounds, including parking areas, athletic fields, surrounding roads, and neighboring properties.
• Be overlaid with gridded x and y coordinates.
- Any updates to school mapping data shall be accessible within software platforms used by the local, county, state, and federal public safety agencies that provide emergency services to the specific school.
- School mapping data shall be provided to each local board of education, local law enforcement agency, and public safety agency for use in response to emergencies.
- School mapping data shall be compatible with software platforms used by local, county, state, and federal public safety agencies that provide emergency services to the school for which the data is provided.
- School mapping data shall be compatible with security software platforms in use by the public k-12 school for which the data is provided.
- School mapping data shall be available in a printable format and, if requested by a public safety agency, local law enforcement agency, or local board of education, be in a digital format that may be integrated into interactive mobile platforms in use.
- System description
• Integration with PSAPs and next generation 911 GIS database.
• Describe how other relevant school building information and statistics such as enrollment, staff and administrator count, etc. could be incorporated into the solution
• Provide a complete list of all hardware and equipment manufacturers and models that are tested and confirmed to be compatible with your software
• Describe how respondent ensures the system and software continues to be a stable platform
• Describe how respondent ensures system works as intended with minimal bugs, anomalies, or system crashes
• Describe data types stored in the system
• Describe how the data collected will be delivered as vector GIS data, in a GIS data model capable of reflecting interior spaces in 2d and 3d with elevation and addressing attributes.
• Describe how the documents are uploaded and accessed.
• Describe how the documents are to be viewed by users and administrators.
• Describe the standard reports provided in the system (provide examples).
• Describe the ability to create ad hoc reports and run custom queries on system data.
• Describe how the maps and corresponding GIS data will be exportable into a file geodatabase format.
• The initial and ongoing training and technical support provided for users at all levels.
• System documentation and resources are well established and readily available.
• The ownership of the data will be retained by agency with full rights to copy, display, distribute, transmit, and adapt for all lawful purposes including sharing with government and private entities that are providing or supporting emergency services.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: March 28, 2025