Observation GIS Mapping and Recommendation Services

The vendor is required to provide specified tasks related to district observation, GIS mapping, and recommendation services.
- The selected consultant will provide core services including, but not limited to, the following:
• Once yearly visits to each district (post-rainy season) to document the condition and performance of all slope stabilization measures discussed in the plan of control documents.
• Ad hoc visits to any impacted district after significant damage-inducing storm events to document the condition of the slope stabilization measures and assess the need for intervention
• Consultant shall assume in the cost proposal an allowance of four (4) billable hours per district per fiscal year paid on a time-and-materials basis according to consultant’s standard rate schedule for professional staff.
• This information will be suitable for inclusion in a city-issued maintenance contract for competitive bid by appropriately licensed and skilled contractors.
• Printed or online (*.pdf format) reports to include maps, attribute tables, photographs or similar documentation that can guide non-technical field personnel in addressing routine maintenance issues.
• The city will make available all archival information needed to diagnose the problem, and will collaborate with consultant on the solution.
- Project management
• Professional staff shall supervise and scrutinize for accuracy the work of subordinates.
• Invoices shall be submitted after delivery and acceptance of software files and printed documentation
• Costs shall be assigned to each of the four district and not comingled.
• The budget shall be evaluated prior to invoice submittal to assure costs remain within the allocation for each district.
• Cost overruns shall not occur without prior written city approval and execution of a contract amendment.
• Professional staff shall ensure conformance with city standards and requirements across all departments (public works, GIS, finance).
• Professional staff shall participate in meetings or discussions if requested by city staff subject to the allowances discussed above.
- Project meetings
• Meeting will generally be conducted on an ad-hoc basis, either to explain the findings of a field reconnaissance effort, or to answer questions about any discovered deficiencies.
• Meetings may be conducted either in person, or via video conferencing software.
• The city currently uses microsoft teams as its video conferencing platform, but is open to other platforms preferred by the consultant.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: April 30, 2025