Optical Fiber Network Assessment and Mapping Services

The vendor required to provide optical fiber network assessment and mapping services for include:
1. Comprehensive field survey
•    Comprehensive survey of the outside plant, using real time kinematics (RTK) GPS or equivalent technology to record precise locations of all assets. 
•    The survey must include detailed condition assessments, photographs, and documentation for:
2. Vaults and handholds
•    Record GPS location (lid and vault base)
•    Document lid id marker, interior condition (dry and wet, freeze damage), conduit count and sizes, and fiber cable count and sizes
•    Identify cable tags, ownership (public safety, it, third-party), cable type, date, and serial and marker
•    Record splice closures, storage loops, tracer wires, ground wires, and visible damage or safety issues
•    Provide digital photos of the vault with lid on (exterior, interior, surrounding area)
3. Path between vaults
•    Verify tracer wire presence and conduit depth (spot-checked)
•    Record path length and anomalies in routing
4. Utility poles with fiber attachments
•    Verify equipment at each pole, record pole id, and record GPS location of pole
•    Document cable ids, ownership, SEQUENTIALS, make, date, and condition
•    Photograph risers, lashings, slack loops, snowshoes, and anchors
•    Assess splice closures, accessibility, damage, and safety concerns
5. Splice closures
•    Record make and model, condition, penetration seals, hardware, and splicing trays
•    Document all ingress and egress cables, buffer tubes, splicing details, and orphaned strands
•    Verify proper bend radius and absence of micro-bends or physical damage
•    Provide photos of closures and trays
6. Building penetrations to demarcation panels
•    Verify seals, evidence of intrusion, and code compliance (plenum transitions, conduit use)
•    Record cable sequentials, service loops, damage, safety concerns, and splicing details
7. Patch panels
•    Document make and model and id tags, connector types, splicing and patching diagrams, mounts, and dust covers
•    Assess buffer tube mounting, bend radius, and evidence of damage
•    Identify unused cross-connects and free up those resources.
8. Cable integrity testing
•    Conduct optical time domain reflectometer (OTDR) testing on all terminated but unused strands accessible at demarcation patch panels.
•    Provide an overall condition assessment with OTDR traces as supporting data.
•    Produce end-to-end splice diagrams, mapping all circuits, fusion splices, and cross-connects.
•    Validate unused circuits and strands, documenting OTDR traces for verification.
9. Documentation, mapping, and integration
•    Create GIS-based maps of the entire optical fiber network (fiber routes, splice points, junction boxes, poles, facilities).
•    Ensure compatibility with Esri and municipal GIS and asset management systems.
•    Deliver comprehensive mapping reports, metadata, and high-resolution visuals.
•    Provide all raw field data (survey files, OTDR traces, photographs) in native digital formats.
•    Procure, install, and configure a CPMS platform (patch manager software or equivalent), and import collected field data.
•    Verify bidirectional API functionality for integration with town systems.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 19, 2025