Executive Search Services

The vendor is required to provide professional executive search services to be utilized on an as-needed basis.
- Nationwide executive searches for positions such as city manager, deputy city manager, assistant city manager, department directors, assistant/deputy department directors, and other executive-level roles as deemed necessary by the city.
- The city provides a full range of municipal services, including police, fire, court services, environmental services, emergency communications, and street maintenance, and parks and recreation programs.
- Services will be provided on an as-needed basis, and no specific volume of work is guaranteed.
- Marketing:
• After consultation with the city manager, mayor and council members, as applicable, and the director of human resources, prepare a description of the job requirements and develop an appropriate candidate profile.
• Develop a recruitment flyer and brochure that fully describes the requirements of the position, the city community, the city organizational structure and the issues/challenges facing the city.
• Recruitment flyers and/or brochures may be required to be full color including photos, if deemed appropriate for the level of the recruitment search.
• Develop and implement an aggressive recruitment plan to identify potential qualified candidates, including the preparation and placement of advertisements in appropriate local government magazines, professional journals, publications and all web-based/technology based forms of communication; the city reserves the right to suggest which forms of advertisement are necessary for a particular recruitment.
- Sourcing:
• Source currently employed executive candidates, as well as candidates not affiliated with a current employer.
• Review all initial materials submitted by prospective applicants.
• Conduct preliminary interviews of those candidates whose background, experience and education best meet the needs of the city.
• Provide debriefing for the city search committee on candidacy status and materials.
• Provide written spreadsheet of all findings.
- Assessment:
• Provide professional expertise, as needed, in the design of the assessment/selection process.
• Upon request, administer the assessment/selection process.
• Upon request, participate on-site (in-person or virtually at the city discretion) as an observer during the city assessment center process.
- References/background checks:
• Conduct complete and detailed reference and background checks of those candidates who appear to be best qualified for the position being recruited; the background checks shall include a review of the candidate’s technical ability, as well as the candidate’s ability to effectively interact and communicate with the community and co-workers, both publicly and privately; a minimum of three reference checks will be completed and should include a review of past personal and public fiscal responsibility.
• The city reserves the right to request the consultant conduct additional background investigation services in areas such as criminal and financial history; fees for these services will be agreed upon at the time of request.
- Consulting:
• Provide, upon request, related consulting services, as may be deemed necessary by the city for a particular executive search; such additional consulting services shall be negotiated at the time of the request for service.
• It should be noted the above categorization and task identifications are not a prescribed recruitment and selection process; it is expected proposals submitted contain a detailed description of the proposed recruitment strategy with the understanding the process used may vary from position recruitment to position recruitment; the process to be used should include the identification of key points in the process and the submittal of progress reports to the city as well as identification of key decision points for the city.
• The city, at its sole option, will reserve the right to direct the consultant to perform only specific and select portions of the search/selection process or to conduct an entire search/selection process; this option will be exercised on a recruitment- by-recruitment basis; in addition, the city, at its sole option, will reserve the right to require a principal or senior vice-president of the company perform the executive search for a particular recruitment; prior to each recruitment, the city shall approve the contractor’s personnel assigned to a particular recruitment project.
• The city, at its sole option, reserves the right to direct the consultant to invoice for services provided for any recruitment process on an hourly basis.
- Budget is $2.4 billion
- Contract Period/Term: 1 year
- Pre-Proposal Meeting (Non-Mandatory) Date: February 19, 2025
- Questions/Inquires Deadline: February 24, 2025