Pre Employment Health Screening and Assorted Occupational Health Services

The vendor is required to provide a variety of pre-employment medical health screenings and other assorted occupational health services.
- The professional to be available as an offsite provider for pre-employment medical examinations and medical surveillance for occupational exposures to known hazardous substances.
- The professional will partner with the city to guide implementation within the city’s current human resources, occupational medicine, city police services training unit, and safety and risk management (SRM) processes to provide ongoing quality assurance and management support services to assure operational success and legal compliance.
- Comprehensive pre-employment medical examination:
• Assess candidate ability to perform essential job functions as listed on the city job description.
• Medical history review
• EKG administration and review
• Respiratory medical questionnaire review
• Pulmonary function test administration and review
• Occupational audiogram administration and review
• Vision screening for ability to perform essential job functions including: extensive reading, use of computer, use of measuring devices, ability to identify and distinguish colors, etc.
• Testing may include: ocular history, visual acuity, binocular vision, depth perception, color vision, ocular alignment, extraocular muscle function testing, pupil reactivity and health, and visual field.
• Blood testing to include: comprehensive metabolic panel, phosphorus serum, uric acid serum, gamma glut amyl transferase, lipid panel, lactate dehydrogenase, CBC with auto differential, lead testing with zinc protoporphyrin, and antibody titers for hepatitis b.
- Recordkeeping
• Retain candidate medical records with integrity and confidentiality.
• Confirm compliance with federal requirements.
- Dynamic scheduling
• Candidate appointment slots will need to be reserved prior to the identification of the individual candidates.
• Police Services requires flexibility in appointment availability to timely move candidates through the pre-employment medical process.
• Assist with scheduling referrals, audiology, and/or vision screenings.
- Communication
• Timely communication of candidate results to Police Services training unit.
• Ensure candidates know the process and any required follow up steps.
- Monitor protocol performance including:
• Total failure rate
• Failure rate by screen location
• Failure rate by protocol step
• Failure rate by applicant demographic
- Integration with city software
• Document retention
• Formatting specific to city needs
• Nomenclature for files is consistent
• Meets individual billing requirements for ease of use in the city’s billing system (tungsten).
- Support for out-of-state candidates
• Medical and laboratory resources outside of state for candidates who reside outside of the state.
- Compliance with all relevant legal requirements, including EEOC and ADA guidelines.
- Semi-frequent process review meetings
• Ensure pre-employment medical process proceeds smoothly and applies required process improvement.
• Ensure timely and clear communication.
• Remains accessible for contact and communication.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 5, 2025