Temporary Employment and Recruitment Services

The vendor is required to provide temporary staffing and recruitment services ranging from administrative personnel performing office work to service workers performing outside manual work.
- Firms’ responsibilities shall include but not limited to:
a. Recruitment and candidate pool management
•    Maintain an active list of applicants, primarily from a 30-mile radius of city, to support timely staffing needs. 
•    Actively seek and welcome qualified individuals from diverse backgrounds, including veterans and those with varied life experiences, to foster a well-rounded and capable team.
b. Candidate screening and compliance
•    Pre-screen and verify applicants for work experience, required skills and qualifications before referral to the city. 
•    Temporary personnel must meet the minimum qualifications, education and experience required by the assigned job, as determined by the city’s job classification specifications. 
•    Conduct background checks and employment reference checks as needed, ensuring compliance with all federal, state, and privacy protection laws.
o    The depth of the background checks (e.g., criminal history, sex-offender, pre-employment drug and alcohol test, and motor vehicle records) must meet the level required by the city. 
o    If an outside agency is used for background checks, the firm must comply with fair credit reporting act (FCRA) regulations.
o    Verify all required employment eligibility document (e.g., form w-4, form i9 and E-Verify verification) and provide copies to the city, upon request.
c. Staffing fulfillment and timeliness
•    The city operates 8 hours a day 5 days a week but from time to time may be required to work evenings and weekends and to respond to emergency events; the temporary staffing may be needed on weekends and holidays or in response to emergency events. 
•    Response time for staffing requests:
o    Short-term needs (less than one month): qualified candidates must be provided within twenty (24) hours of notification unless additional screenings are required. 
o    Longer-term assignments (one month or more): a diverse, qualified applicant pool must be provided within forty-eight (48) hours from time of request, allowing the city to conduct interviews and select candidates at its discretion. 
o    The city reserves the right to seek services from an alternate provider if these requirements are not met.
d. Conversion to city employment
•    If a temporary employee is hired into a regular city position, no placement fee will be charged, provided they have completed at least thirty (30) calendar days of temporary service through the firm. 
•    If hired before thirty (30) days, any placement fee must be prorated accordingly.

- Contract Period/Term: 1 year
- Non-Mandatory Zoom Pre-Proposal Meeting Date: August 13, 2025
- Questions/Inquires Deadline: August 18, 2025