Human Resources Application Tracker Services

The vendor is required to provide human resources application tracker services for the provision of an applicant tracking system (ATS) to replace the two ATSs currently being utilized.
- The future, an ideal ATS would
•    Streamline the applicant and user experience;
•    Provide an ATS that integrates with multiple automatic data processing (ADP) accounts, feeds new hire information into ADP and offers an onboarding platform that allows the creation of multiple onboarding packets where;
o    Applicants would be able to apply for positions by simply providing their resume and answering a few questions, but would not have to create an account;
o    HR specialists would be able to email resumes to the hiring manager without having to download the resume first; and 
o    The ATS would integrate with microsoft outlook and teams, allowing HR specialists to schedule interviews with candidates from within the software;
•    Have a client relationship management system that would allow HR specialists to tab candidates for future positions that would allow for
o    HR specialists to create email and SMS marketing campaigns to target tabbed candidates;
o    HR specialists to have the ability to search for ideal candidates in the software by location, skills, and other keywords; and
o    The client relationship management system to have the ability for mass uploads of resumes, typically gathered at recruiting events;
•    Have a career site that integrates with agency website and automatically updates when a requisition is opened and closed; and 
•    Have cutting-edge diversity, equity, and inclusion (“DE&I”) features and a robust reporting system.
- Integration
•    Software that integrates with multiple ADP licenses to allow for the seamless flow of new hire information for multiple agencies. 
•    Integrate with free job boards and allow for the management of paid job postings with indeed and LinkedIn.
•    Integrate with microsoft outlook and microsoft teams.
•    Integration with cisco WebEx preferred but not required.
- Recruiting
•    Ability to organize candidates into various talent pools based on configurable parameters such as location, experience, education, etc.; 
•    Ability to search candidates by name, contact status, location, etc. and use search terms; 
•    Build multichannel recruitment marketing campaigns using email, SMS, web, and social media; 
•    Engage current talent pools and passive candidates through creation and scheduling of customized email campaigns; 
•    Ability to share and customize posts to social media including Facebook, X, and LinkedIn; 
•    Support googles jobs search optimization; 
•    Distribute job descriptions to hundreds of sites including industry-specific destinations; 
•    Ability to determine which job boards, social networks and agency partners are most effective at bringing in high-quality candidates; 
•    Create branded career pages, event pages, candidate portals, and email templates without vendor support or coding; 
•    Career site optimized for desktop and mobile applications; 
•    Application process without account and profile creation; 
•    The transition experience from a legacy career website to a new career site; 
•    Create text campaigns of scheduled and sequenced messages that can be sent to many candidates at once; 
•    Ability to take bulk action on candidates within the ATS as well as mass import of candidates; 
•    Send messages to candidates directly from the individual candidates’ profile;
•    Group candidates and save them for future use; 
•    Ability for hiring team to approve or reject requisition requests or candidates from the mobile app; and 
•    Allow candidates to set own criteria for automatic notifications of new positions.
- Interview scheduling
•    Ability to review an interview schedule in real time, including check in updates via the mobile app; 
•    Ability to schedule interviews from within the system; 
•    Interview scheduling that automates the matching in interview time based on microsoft outlook calendar availability; 
•    View multiple calendars at once and select more than one interviewer; 
•    Ability to select meeting rooms when booking an interview; 
•    Send calendar invites to interview participants; and 
•    Allow candidates to use a self-scheduling feature to select open interview slots.
- Internal recruiting
•    Dedicated hub for current employees to create talent profiles, explore new opportunities, and advance their careers; 
•    Allow users to proactively source internally by connecting internal talent to opportunities matched to their skills and experience; 
•    Identify flight risk employees and proactively notify them of relevant opportunities to improve retention; 
•    Insight into internal hiring results with dedicated talent mobility analytics; and 
•    Ability to set job alerts for internal-only job postings for employees.
- Onboarding features
•    Create, house, edit, and send multiple offer letter templates from directly within the system. 
•    Transition candidates seamlessly from ATS to ADP. 
•    Provide an onboarding checklist of orientation tasks with due dates so that new hires track their progress. 
•    Send notifications when tasks are overdue to drive on-time completion. 
•    Provide a library of ready-to-use standard HR and government agency compliance forms. 
•    OFFER mobile-optimized new hire portals and workflows for personalized new hire experience. 
•    Onboarding forms that can be completed digitally, eliminating redundant date entry and filing. 
•    New hire information can be easily pushed to ADP.

- Questions/Inquires Deadline: October 30, 2025