HR Process Documentation Services

The vendor required to provide HR process documentation services for an eventual migration of the college’s business information system to its modern SaaS based version and to provide new employees with consistent sop’s (standard operating procedures) and training documents.
- Requirement:
1. Recruitment and hiring
•    Job posting and advertising
•    Application screening
•    Maintenance of job descriptions
•    Interview scheduling and conducting
•    Candidate selection and offer process
•    New hire data entry from NeoEd
•    Onboarding
2. New employee orientation
•    Documentation and compliance
•    Training and development
•    Employee records management
3. Personnel files
•    Updating employee information
•    Adherence to institutional record retention policies
•    Performance management
•    Employee relations
•    Employee feedback and coaching
o    Disciplinary actions
o    Grievance handling
•    Performance improvement plans
•    Compensation and benefits
o    Longevity pays
o    Non-contributory investment earnings
o    Salary tables
•    Benefits enrollment and management
o    Enrollment using employee navigator
•    Payroll processing
o    Stipend processing
•    Training and professional development
4. Training
•    Developing training programs
•    Enrollment
•    Tracking training completion
•    Compliance and reporting
5. Employee movement
•    Preparing and submitting required reports
•    Entering change of status in colleague
•    Maintaining and updating employee data in NeoEd (the college’s employee recruiting system), 100% in-sync with colleague
•    Auditing HR practices
•    Offboarding
o    Contractual maintenance
•    Exit interviews
•    Final payroll processing
•    Return of company property
•    Adjunct faculty roster posting, employee (pay) step updates
•    Employee wage and salary updates
•    Faculty assignment processing
•    Navigator-colleague exports and imports
•    Employee service awards
o    Adjunct faculty service awards
•    Employee salary letters
•    Aca monthly and annual processing.