Electronic Employment Reference Verification Services

The Vendor is required to provide electronic employment reference verification service to support hiring and recruitment activities.
- This project is to streamline, standardize, and improve the efficiency, consistency, and compliance of employment reference checks across finance, planning and budgeting (FPB).
- The service will replace or reduce manual reference collection processes by providing a secure, automated platform that collects, validates, and reports reference information from candidate-designated referees.
- The solution must support equitable hiring practices, data privacy requirements, and institutional records retention standards.
- Functional requirements
•    Ability to collect multiple references per candidate
•    Both a catalog and configurable questionnaires (required and optional questions)
•    Automated notifications and reminders
•    Role-based access controls
•    Candidate and referee accessibility (browser-based, no account creation required for referees)
- Technical requirements
•    Cloud-hosted solution with high availability
•    Compliance with university IT security standards and applicable privacy laws
•    Secure data transmission and storage
- Performance requirements
•    Support concurrent users across multiple departments
•    Reasonable system response times and uptime commitments
•    Scalable to accommodate varying hiring volumes.