Citywide Recruitment Services

The Vendor is required to provide of as-needed citywide recruitment services for various departments throughout the city.
- Provide to strengthen and support professional recruitment and hiring practices that are effective, accessible, job-related, and aligned with the City’s operational needs and workforce goals.
- The City is committed to recruitment processes that promote broad outreach, reduce unnecessary barriers to employment, and ensure fair and consistent opportunities for qualified candidates throughout the hiring process.
- The City seeks consultants capable of implementing proactive recruitment strategies, conducting targeted outreach, and supporting hiring processes that help the City build and maintain a highly qualified workforce reflective of the community it serves.
- Services will emphasize the development and implementation of equitable and inclusive recruitment strategies designed to attract, engage, and advance a pool of qualified candidates, ensuring that all searches reflect the City’s commitment to diversity, equity, and inclusion while maintaining a strong focus on job-related qualifications and merit-based selection.
- At a minimum, the outreach and marketing strategy shall include:
• Proactive engagement with professional organizations, affinity groups, and networks representing historically
• Underrepresented communities, including, but not limited to, organizations serving communities of color, women, LGBTQ+ individuals, people with disabilities, veterans, and other underrepresented populations.
• A comprehensive advertising strategy that goes beyond traditional job postings by leveraging diverse job boards, professional associations, industry publications, conferences, digital platforms, and social media campaigns to maximize reach and visibility among diverse audiences.
• Development of a high-quality recruitment brochure and supplemental materials that highlight the city, the community, organizational values, leadership expectations, compensation, and a clear commitment to diversity, equity, and inclusion.
• Identification and direct outreach to organizations, agencies, and industries employing individuals in comparable roles.
• Direct sourcing strategies, including personalized outreach (e.g., phone calls, emails, and networking) to engage high-potential candidates who may not be actively seeking new opportunities.
• Conduct research utilizing professional directories, industry publications, online platforms, and other relevant resources to develop a comprehensive and effective advertising plan.
• Maintain records of all outreach activities.
• Maintain applicant flow and provide regular (weekly or biweekly) updates to the human resources director or designee, including applicant demographic. Any demographic information provided must be shared in aggregate or blinded form and shall not include personally identifiable information (PII).
• Ensure the selected candidate completes the city’s official employment application.
• Maintain all applicant and demographic data in compliance with applicable laws, regulations, and city policies, ensuring confidentiality, data integrity, and proper record retention.
• Incorporate inclusive employer branding that reflects the city’s values and commitment to equity, and ensure all candidate interactions are professional, accessible, and reflective of a positive and equitable candidate experience.
- Hiring Interview
• Coordinate with Human Resources and appropriate City representatives to schedule and facilitate hiring interviews in a manner that ensures consistency, accessibility, and an inclusive candidate experience.
• Prepare and provide comprehensive final candidate packets, including all required City forms and supporting documentation, organized to support informed and equitable decision-making.