Purchase Card Services

The vendor is required to provide purchasing card program data for the last 365 days as of June 17th, 2025.
- This information is for current active accounts and will be expected to increase in future years.
• Number of departments: 71
• Number of cards: 248 accounts, 248 plastics
• Number of transactions: 7,935 per year
• Dollar volume on cards: $1,621,249.40 per year
- The procurement card administrators will be given specific program coordinator access.
• Program administrator access
• Monthly statement for account reconciliation of transactions
• The ability to request and set up new accounts, close accounts no longer needed, and to update account
information in the event of a name change, etc.
• An integrated workflow to review and approve the Procurement Card Services (P-card) account before creation
• Provide extensive fraud detection and notification process
• The ability dispute transactions due to fraud
• The ability to increase transaction limits over $2,000 temporarily and permanently if possible
• Access to create, modify, and export reports for internal use and audits that include account information, transactions, card limits, email addresses, employee numbers, and other related items
• The ability to accommodate multiple account requests at a time
• Assign account codes based on merchant category code
• The unlimited access to all cards assigned to COPC
• The ability to communicate directly with the financial institution’s project manager
• Include information about their institution’s rebate program and details.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: July 23, 2025