Document Destruction Services

The Vendor is required to provide confidential paper document destruction services the pick-up, transportation, destruction and recycling of confidential paper documents on a scheduled or as needed basis as requested by the designated county staff.
- Provide to employ consistent chain of custody controls for paper case records from time of receipt to time of shredding and recycling.
- Shred Boxes/Bankers Boxes:
• collect bankers boxes, stacked and stored on pallets filled with confidential paper case records, from designated county staff at select county facilities.
• prior to assuming custody of boxes, contractor shall account for all labeled and numbered boxes identified for pick-up and sign shredding log signifying the acceptance of custody.
• remove boxes from secured area within county facility and load on their vehicle.
• Prior to transporting boxes from county facility, contractor shall secure shred boxes with shrink wrap to prevent compromising the confidentiality of the content.
• Industrial shredding equipment capable of shredding paper, plastic clips, metal clips, staples, and other metal fasteners.
• All documents must be shredded not more than ¼” and/or fully rendered illegible when process is completed.
• All residue and/or waste material generated after shredding/destruction and recycling shall be the responsibility of the Contractor.
• Destroy the documents completely to ensure that the information cannot be recognized or reconstructed.
• Documents to be shredded/destroyed and recycled shall be transported directly to the contractor’s secured/locked facility by the contractor, weighed immediately upon arrival, on state certified weigh scales, and shredded on the same day of pick-up.
- Security
• Place an active security plan and policy that must be adhered to by all employees.
• Employees must pass a drug test, extensive criminal and credit background checks prior to employment.
• The shredding/destruction process shall be done under constant video supervision, within a secured/locked facility.
• The confidentiality of all documents must be maintained from the point of pick up through the destruction/shredding process.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: April 24, 2025