Stenographic Reporter and Transcription Services

The vendor is required to provide stenographic reporter and transcription services on an as-needed basis.
- Recognizing that vendors may specialize in either stenographic or transcription services, proposals may be submitted for stenographic services only, transcription services only, or both.
- Collaborate with the ordering agency to ensure the delivery of state-of-the-art materials and services tailored to the agency's needs.
- This opportunity is open to all qualified vendors interested in enhancing state transcription and stenographic capabilities.
- Stenographic reporters’ requirements
1. Stenographic reporter
•    All stenographic reporters will have a minimum of a high school diploma and have graduated from a stenographic reporting school, accredited by a national stenographic reporter’s association or graduation from an approved business school or university having a stenographic reporting curriculum; or shall have attained the equivalency of four (4) years’ experience as a stenographic reporter; be able to make an accurate verbatim record at a minimum of 225 words per minute.
2. Attendance and fees
•    Provide stenographic services in compliance with agency mandates. 
•    This includes the ability to attend and provide services in-person when required by specific agencies, as well as the capability to deliver virtual stenographic services when permitted.
•    Their ability to fulfill both in-person and virtual stenographic needs, including information on personnel availability, travel capability, and technology infrastructure supporting remote stenographic reporting.
- Quality of real-time transcripts
•    All original real-time transcripts and each copy thereof must be legible and a complete transcription of the proceedings which accurately reflects the full and complete verbatim record free from transcription, typographical, and other errors or defects.
•    All transcripts must be proof-read by the stenographic reporter taking the testimony, to ensure complete accuracy.
•    The spelling of names that were provided by the requesting agency will shall be deemed unsatisfactory transcription.
•    If the accuracy of the transcript is determined to fall below 100% and there is more than one error on names or inconsequential errors as described above, the cost for such transcript will be reduced by five percent (5%) for each identified error. 
•    Total reduction in cost will not be less than five percent (5%) nor more than fifty percent (50%).
•    A recording cannot be transcribed because of background noise or any other interference, it is to be notated in the transcription.
- Real-time transcript specifications
•    All proceedings shall be typed or printed on pages 8.5” x 11” in size (clean cut edges), contain a minimum of twenty-four (24) lines numbered at the left margin, with left-hand margins not exceeding 1.75” inches and a maximum right-hand margin of ½” inch.
•    The original transcript and each copy shall be legible without any interlineation materially defacing the transcript. 
•    The contractor shall type transcript with a minimum of nine (9) letters to the inch and a minimum of twenty-four (24) lines of transcript text to the page, exclusive of any heading or footing. 
•    Typing shall be double-spaced on the page with not more than a double space between paragraphs. 
•    Whenever speech is continuous, requiring more than one line, typing of the text on every line after the first shall begin at the left ruled marginal line and continue as close as possible to the right ruled marginal line. 
•    Typing of each line of speech shall begin not more than five (5) spaces after the designation.
•    Each designation of a speaker shall begin not more than fifteen (15) spaces from the left-hand margin.
•    Quoted material shall begin no more than fifteen (15) spaces from the left-hand margin, with carryover lines to begin no more than ten (10) spaces from left-hand margin and carried as close as possible to the right-hand margin.
•    Paragraph, parenthetical, and exhibit descriptions shall begin not more than fifteen (15) spaces from the left-hand margin, with all carry-over lines beginning at the left-hand margin.
•    Each volume of a transcript will contain a title page or pages, show the caption of the case, case number, time, date and location of the proceeding, presiding official or officials, name of party or parties appearing in the proceeding and the organization represented, and the name of the stenographic reporter or reporters. 
•    Each transcript volume shall contain an index indicating the name of the witness and the name(s) of attorney examining said witness, with appropriate references to page numbers. 
•    The index shall also contain a list of exhibits identified and introduced into evidence, with appropriate references to page numbers.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 11, 2025