The Vendor is required to provide the resulting contract are to modernize and transition LED’S it infrastructure and to migrate the IT network and server infrastructure from the current office data center to a commercial data center within center.
- The objective of the project is to complete the IT infrastructure transition with minimal operational risk, no incidents, and in the shortest time possible, ensuring continuity of services and operational readiness by the end of July 2026.
- IT Infrastructure Modernization and Configuration:
• Modernize and configure the full LED IT infrastructure, including Voice over IP (VOIP) systems.
• Reconfigure all existing and newly acquired user centric IT equipment and software, and implement approved software enhancements to support LED operations.
• Document all network, server, and workstation configurations in sufficient detail to allow LED IT Staff to independently maintain the IT infrastructure and transition the operations to LED IT personnel.
- Data Center Transition:
• Transition the IT network and server infrastructure from the current office data center to a commercial data center within Baton Rouge.
• Implement all required network and server hardware and software components required to ensure reliable, secure, and reliable IT service operations.
• Document all network, server, and workstation configurations following completion of the data center transition to support ongoing operations and LED IT staff ownership.
- Evaluation and Upgrade of IT Technologies:
• Conduct a thorough evaluation of all existing LED IT technologies, including VOIP infrastructure, report findings and recommendations to LED IT Staff for further action.
• At the request of LED IT Staff, implement necessary upgrades to ensure the IT infrastructure meets current industry standards and supports LED’s future operational needs.
- Network Security
• Configure all network equipment, servers, and workstations to utilize LED-approved security software and configurations.
• Perform internal and external network penetration tests upon completion of all infrastructure transitions to validate security controls and implementation.
- Conduct a detailed IT survey and inventory of all current LED IT hardware, including but not limited to workstations, laptops, video production systems, phones, tablets, printers, scanners, docking stations, monitors, uninterruptible power supplies (UPS), networking equipment and software, servers, and server software. The Contractor shall produce a comprehensive report for review by LED IT staff, including granular hardware specifications, configurations, and software versions.
- In coordination with LED IT staff, review and evaluate the IT survey report to determine whether any deployed technologies should be upgraded or updated.
- At the request of LED, for all technologies (hardware and software) identified for upgrade, update, or new implementation, provide product options from a minimum of three different manufacturers. For each product, include at least three strengths and three weaknesses to support selection of best-of-breed solutions.
- In collaboration with LED IT staff, develop a proposed staffing model for future LED IT operations, including recommended job descriptions and responsibilities.
- Work with LED staff and building personnel on the installation of required network wiring, equipment, and wireless access points.
- Set up, configure, and test both wired and wireless network services.
- Coordinate with LED’s audio-visual (AV) vendor to set up, configure, and test AV equipment, including network connectivity and conference room VOIP functionality.
- Work directly with print and copier vendors to set up and configure network printing, copying, scanning, and fax functionality.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: February 2, 2026
