Benefits Consulting Services

The vendor is required to provide benefits consulting services for the various components of the district’s benefit and wellness programs.
- Provide counsel, advice and recommendations about benefit design, plan provisions, offerings, and programs provided to employees, retirees, and eligible dependents. this includes both self-insured and fully insured products and services, on an on-going basis.
- The district guidance, information, and advice on new developments, emerging trends innovations, and legislative changes that affect employee benefits.
- The local and national marketplace and new methods for improving cost containment in existing plans.
- To think creatively and proactively, seeking opportunities, and sharing ideas that align with the district’s goals and objectives.
- On a schedule to be determined by both parties, typically quarterly.
- Arrange and attend vendor management meetings as necessary to monitor operations, address any issues, and to advise the district on operational concerns.
- Assist staff in problem-solving and finding viable resolutions.
- Develop an annual service plan, including resource allocation and projected hours.
- Provide regular updates on ongoing consultant activities' progress and the annual service plan status.
- Prepare and present a summary of progress on assignments as outlined in the plan.
- The annual contract renewal process in a timely manner and present annual renewal recommendations within the timeframe that meets each entity’s respective deadlines.
- Analyze and negotiate contract rates, features, and renewal terms in collaboration with district HR staff.
- Offer ongoing advice and support regarding vendor management, ensuring that contracted carriers or vendors are fulfilling their contractual obligations.
- If necessary, and as directed by the district, intervene in the event of a dispute or misunderstanding related to the implementation or interpretation of benefit plan provisions
- Provide the district HR staff with up-to-date information and advice on applicable federal, state, and local regulatory requirements, to include but not limited to: cobra, HIPAA, ERISA, USERRA, IRS, and other legislation concerning employer-sponsored benefit plans.
- Provide the district with all annual notices for staff distribution.
- Provide ongoing advice and support for the district regarding new directions, innovations, or programs that either entity should be exploring to further enhance or improve the package of benefits offered.
- Contract Period/Term: 12 Month
- Questions/Inquires Deadline: February 14, 2025