Benefits Consulting and Brokerage Services

The vendor is required to provide employee benefits consulting and brokerage services Company to perform the full range of services related to the design, marketing, maintenance and improvement of agency employee benefits program for all employees.
- The current benefit coverages include life insurance, AD&D, medical, pharmacy plan, dental, vision, and voluntary benefits.
- An insurance broker that can provide expert public entity knowledge and services. This expertise includes, but is not limited to:
• Provide agency with an effective employee benefit and insurance program; recommend creative solutions and innovative ideas including new products and services and assist agency with developing short and long-range employee benefit and insurance strategies.
• Partner with the designated management team at agency in the administration of the employee benefit program, and all insurance policies including responding to questions from and providing information to agency  and its insurers and providing advisory services throughout the year.
• Meet in person not less than quarterly with agency management and provide regular status reports on open items.
• Provide regular, in-depth reports not less than quarterly on employee benefit costs, claims costs including stop loss, and funding requirements including analysis of existing costs and projections of future costs using carrier provided information and broker analytical tools.
• Review and analyze agency claims experience and serve as a claims advocate for agency when coverage issues come up with insurers.
• Provide actuarially developed health plan renewal projection and fiscal year budget projection.
• Participate in pre-renewal strategy meetings with agency including advising agency on national and regional insurance trends and providing benchmarking information for coverages being considered.
• Prepare bid specifications, market submissions, and solicit proposals from insurance markets
• Evaluate proposed insurers including underwriters assigned to the account, timeliness of processing changes to insurance policies, claims payment process, and client access to insurers' online claims management systems.
• Provide agency with in-depth analysis of proposals from insurance companies and assist with selecting the most favorable renewal options including the most cost-efficient funding methods for insurance coverages.
• Provide timely updates to agency of changes in current insurers' financial condition or other changes in insurer's operations for its vendor management monitoring activities.
• Provide full-service employee benefit administration, including online enrollment platform, automated eligibility updates, payroll deduction updates, onsite enrollment assistance, telephonic enrollment assistance, employee advocacy.
- Questions/Inquires Deadline: March 7, 2025