Disaster Recovery and Grant Management Services

The vendor is required to provide comprehensive disaster recovery and grant management services to complete the services described herein, including but not limited to, disaster preparedness, disaster recovery, hazard mitigation, flood mitigation grant programs.
- Services shall be identified by individual task orders and include, but are not limited to, the following services: project management, public adjusting services, technical, administrative and training support to assist the county with damage assessment, disaster recovery project estimation, agency force account and small and large project document assembly, review and validation, and federal procurement requirements review, etc.
- The consultant will assume responsibility as an independent contractor for the development and submission of grant applications and the management of all such grants, including but not limited to, fire management assistance grants (FMAG), hazard mitigation grant program (HMGP) grants, and CDBG-DR grants.
- Services the successful proposers may be asked to perform include, but are not limited to the following:
• Participate annually in WebEOC training with emergency services and have staff available to locate on site at the EOC as needed.
• Provide public adjuster construction claims consulting.
• Such efforts may include re-construction estimation, bid document preparation and construction and budget oversight.
• Provide grant management advice to the county related to federal or state agency pass-through grants.
• The consultant will review current record-keeping strategy for documentation.
• The consultant may be required to provide predisaster assistance in an effort to assess what requirements are needed within the county to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required.
• Consultant will assist the affected departments to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies.
- Work with appropriate staff to assist the federal or state agencies in providing the necessary information, e.g. f-roc documents, insurance policies, personnel policies, etc.
- Provide assistance in determining if any eligible damages or expenses have not been quantified and presented for reimbursement.
- Establish and maintain an electronic document management system.
• Collect, scan, and file all project documentation in electronic document management system.
- Work with appropriate staff to assist the federal or state agencies in providing the necessary information, e.g. f-roc documents, insurance policies, personnel policies, etc. as requested to complete necessary documentation for reimbursement and or grant application.
• Research as necessary to complete all forms.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: March 21, 2025