Phased Consulting Services

The vendor is required to provide phased consulting engagement:
•    Ensure compliance with current and anticipated local, state, and federal regulations
•    Identify and implement opportunities for operational optimization and financial performance 
•    Establish a forward-looking framework for sustainable materials management, aligned with the city’s goals for environmental responsibility, resource recovery, and community service
- To engage a consultant with demonstrated expertise in:
•    Long-term planning for waste reduction and sustainable materials management 
•    Collaborating with a diverse set of stakeholders to develop actionable outcomes 
•    Identifying and evaluating innovations in sustainable materials management from other cities, states, and international leaders.
- Consultant shall perform the following tasks:
1. Regulatory compliance review
•    Assess compliance with all current relevant local, state, and federal regulations.
•    Identify upcoming regulatory changes and recommend proactive measures to ensure ongoing compliance.
2. Operational efficiency and facility evaluation
•    Evaluate existing transfer station operations, including throughput, workflow, and logistics.
•    Identify opportunities for operational improvements and efficiencies.
•    Assess capital investment needs to improve and modernize the facility.
•    Evaluate customer service experience for haulers, residents, and businesses (i.e., site access,
•    Wait times, traffic flow, communications).
•    Review safety standards and protocols to ensure alignment with industry best practices and regulatory requirements.
•    Recommend strategies for operational resiliency, including emergency response, redundancy, and climate preparedness.
3. Financial optimization and revenue model development
•    Benchmark operations and financial performance against leading transfer stations in state
•    Recommend financial optimization strategies.
•    Assess impacts of alternative pricing models on customer behavior, diversion rates, and overall transfer station viability.
4. Sustainability and circular economy assessment
•    Evaluate opportunities to integrate sustainable materials management (SMM) principles.
•    Recommend strategies for resource recovery, waste diversion, organics processing and composting, and reuse and recycling
•    Explore partnerships or technologies that support circular economy practices.
•    Identify feasible expansion of HHW and specialty materials programs.
5. Diversion, reporting and penalty framework
•    Propose measurable sustainability metrics, including:
o    Diversion rate targets
o    Greenhouse gas reduction goals
o    Energy and resource conservation benchmarks
•    Recommend monitoring protocols with metrics, reporting frequency, and potential incentives or penalties to ensure accountability.
•    Develop recommendations for digital reporting tools and dashboards that:
o    Are compatible with existing city systems
o    Provide real-time or near-real-time performance tracking
o    Enhance transparency and data accessibility for city staff and stakeholders
o    Support compliance, sustainability, and financial reporting requirements.

- Contract Period/Term: 4 years
- Questions/Inquires Deadline: October 10, 2025