ERP Readiness and Tool Consulting Services

The vendor is required to provide enterprise resource planning (ERP) solution for human capital management (HCM) and financial management functions across agency.
- Student information system (SIS) is out for this engagement except where sis data, integrations, or shared processes intersect, are common with, impact, or are impacted by HCM and financial management functions.
a. ERP strategy development:
•    Define ERP modernization objectives aligned with institutional priorities.
•    Develop a comprehensive solution.
•    Recommend an approach to implementation partnerships and system integrators.
b. Procurement strategy:
•    Advise on procurement sequencing: combined vs. separate solicitations for software and services, etc.
•    Recommend procurement vehicle(s) and structure
•    Propose a procurement strategy aligned with university governance, compliance, and budget cycles.
c. Current state assessment:
•    Provide deliverables that may include multiple artifacts:
•    Strategic and operational requirements unique to the university’s mission and complexity.
•    Inventory of existing systems, interfaces, and pain points.
•    Analysis of constraints (technical, organizational, policy) and cross-functional dependencies.
•    Organizational change management (OCM) readiness assessment.
•    Recommendations for pre-implementation readiness activities (e.g., data cleanup, archiving; chart of accounts assessment; etc.).
d. Target state vision:
•    Define strategic guiding principles for the future-state ERP.
•    Develop a business capability model for in-scope human resource and financial functions.
•    Validate strategic business and technical drivers with stakeholders.
•    Identify opportunities for process standardization and reengineering.
e. ERP roadmap and business case:
•    Develop a high-level ERP modernization roadmap with major phases and milestones.
•    Estimate the required investment (software, services, internal resources).
•    Articulate expected benefits (efficiency, compliance, user experience, data quality).
•    Identify potential risks, SIS impacts, and risks and mitigation strategies.
f. Target timeline and recommended approach to implementation:
•    Implementation approach and develop an implementation plan for the purpose of the solicitation and evaluation of proposals.
•    Identify dependencies, SIS impacts, risks, and constraints impacting timeline feasibility.
g. Solicitation document assistance:
•    Assist senior leaders and the procurement office in solicitation artifacts tailored to agency needs.
•    Develop high level functional and technical requirements.
•    Coordinate with procurement office to ensure alignment with agency procurement strategy, institutional policies, and commonwealth requirements.
h. Vendor evaluation support:
•    Participate and assist in evaluation of vendor responses.
•    Provide support for vendor demonstrations, reference checks, and interviews.
•    Support consensus-building and recommendation process.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 20, 2025