Long Term Master Planning Services

The vendor required to provide long term master planning services for project work plan and schedule to include:
- Project initiation, background research, and feasibility analysis
•    Prepare a detailed opportunity and constraints analysis of the site area utilizing historical research, site surveys and reviewing background materials.
•    Identify parameters of the maximum site capacity conforming to local coastal program (LCP) and research other pertinent development codes. 
•    Identify amendments, if necessary, to LCP.
•    Evaluate compatibility with planned architectural style of dana point harbor commercial core redevelopment effort to develop a contextual reference.
•    Provide analysis of existing infrastructure to establish feasibility of increasing site capacity including an assessment of the condition and structural viability of the existing perimeter quay wall. 
•    Provide recommendations for long term site infrastructure repairs with an initial cost estimate including water, sewer, potential quay wall reinforcement.
- Public outreach and engagement
•    Develop and implement a public outreach and engagement plan, including:
o    Presentation to dana point harbor oversight advisory committee
o    Three (3) community meetings and workshops
o    One design charrette with local agencies and user groups
o    Online survey and digital engagement platform
o    Two (2) roundtable discussions with existing user groups
•    Facilitate engagement sessions, synthesize feedback, and facilitate integration of findings into concept development.
- Conceptual design development
•    Develop project visioning: draft initial visioning statement and guiding principles to be vetted during public outreach process.
•    Develop four (4) conceptual design options that reflect different programming scenarios and site integration approaches as follows:
o    Complete replacement conforming to LCP
o    Complete replacement non-conforming to LCP
o    Major renovation conforming to LCP
o    Major renovation non-conforming to LCP
•    Identify the degree to which the following design considerations can be provided in each of the four approaches:
o    Optimization of the world-class location within dana point harbor 
o    Optimization of the entire campus including traffic ingress and egress, parking, public amenities, enhanced green spaces, and baby beach 
o    Public access and act compliance 
o    Public leasable spaces including offices and special event venues, as well as outdoor areas that maximize views of the harbor and ocean 
o    Integration and analysis of sailing program and educational needs 
o    Amenity spaces
o    Inclusion of educational and interpretive elements 
o    Sustainability and green building features. 
o    Integration with surrounding land uses and site context including proposed design components of the dana point harbor revitalization
•    Prepare a schematic package for each of the four approaches including preliminary floor plans, site layouts, square footage of spaces, renderings and diagrams as needed to illustrate concepts. 
•    Develop 3d renderings that bring each concept to life, illustrating how the area could be transformed and providing a clear, realistic representation of the site’s potential appearance and functionality. 
•    Provide a rough cost estimate, path of approval, and estimated timeline to completion is to be included for each concept. 
•    Provide comparison of revenue generation potential for each concept including identification of leasable areas, current market rate amounts based on existing local spaces, and potential annual offset of operational expenses.
- Final visioning plan and presentation
•    Prepare visioning plan highlighting existing site concepts, summarizing outreach process, and initial concepts. 
•    Provide analysis of findings including summary of user needs. 
•    Provide recommendation of preferred alternative and rationale for this decision. 
•    Provide recommendations for next steps.
- Project management
•    Provide day-to-day contact and attend bi-weekly project meeting.
•    Provide meeting notes within one week summarizing discussion items and identifying action items resulting from meeting.
•    Provide hourly rates for attendance at additional public outreach workshops and planning meetings.

- Contract Period/Term: 1 year
- Optional Job Walk (Non-Mandatory) Date: December 1, 2025
- Questions/Inquires Deadline: December 4, 2025