Preparedness Planning Program Management Administrative and Training and Exercise Services

The vendor required to provide preparedness planning program management administrative and training and exercise services for include;
- Preparedness planning
•    Development, review, assessment, and the update of preparedness plans and associated materials. 
•    Plans may include strategic, operational, and tactical plans. 
•    Include support function plans, function-specific plans, facility-specific plans, incident-specific plans, and continuity of operations plans, among others. 
•    Development of supporting documents and tools including reports, white papers, assessments, briefing materials, presentations, operational tools, databases, technical diagrams, socialization material, etc. 
•    Development of public outreach materials including brochures, citizens’ guides, website content, leaflets, articles, posters, public meetings, community forums, and other methods of public outreach.
- Key exercise tasks may include:
•    Developing, conducting and evaluating discussion-based (seminars, workshops, tabletop exercises, and games) and operations-based (drills, functional and full-scale exercises) exercises utilizing the homeland security exercise and evaluation program (HSEEP) guidelines.
•    Provision of technical and planning assistance to agencies to support the refinement of processes and the correction of areas needing improvement resulting from training events.
•    Exercise plans will sufficiently impact the local, multi-jurisdictional, agency or multi-agency operations in a manner similar to what would be expected during an actual incident in regard to casualties, road infrastructure, intelligence sharing, cyber security and other critical infrastructures that may be threatened.
•    Effective project management to ensure identification, development, and management of critical and supportive activities, frequent communication about project status, and use of management timelines (e.g., project management timeline scheduling software).
- Administrative support, program, and project management
•    Provide project management, program management, and administrative support services. 
•    Provide grants and financial management for emergency management functions. 
•    Provide and recommend applicable technology that will help streamline and assist with emergency preparedness. 
•    Develop, assess, revise information management tools, processes, publications, computer applications, software, and technology as requested. 
•    Provide support towards emergency management accreditation program (EMAP) compliance. 
•    Provide support for the capability assessment and prioritization process (CAPP), which includes collecting, collating, validating, and reporting for the annual threat and hazard identification and risk assessment (THIRA) and state preparedness report (SPR) process, as well as project prioritization associated with the grant funding process. 
•    Provide subject matter expertise to support district agencies with the implementation of the national incident management system (NIMS) and incident command system (ICS).

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: November 17, 2025