Ryan White Program Consulting Services

The vendor required to provide Ryan white program consulting program, the ending the HIV epidemic (EHE) initiative, the opioid settlement, or other federal, state, or local funding sources.
- The greater phoenix Ryan white HIV services planning council
•    Ryan white HIV services planning council (planning council) is a planning body required under the authorization. 
•    Membership of the planning council must be reflective of the epidemic within the phoenix ema and include unaffiliated client representatives as well as representatives from community-based organizations, hospitals, and elected community leaders appointed by the county board of supervisors.
•    The planning council is responsible for setting service priorities for allocating part a funds and for developing a comprehensive plan to guide the HIV service delivery system. 
•    The planning council votes and approves the priorities and program directives solicited through.
- Responsibilities of contractor
1. Planning council (PC) support
•    Provide recommendations to inform PCdecision-making, including priority setting, resource allocation, and future planning.
2. Technical assistance and capacity development
•    Provide technical assistance and capacity-building support to the Ryan white program, planning council support staff, and subrecipients as directed. 
•    This includes guidance on legislative mandates, fiscal and programmatic standards, and quality management.
•    Deliver targeted technical assistance sessions, including agendas, resource materials, and follow-up summaries, as directed by the program.
•    Assist in the development or revision of program standards, policies, procedures, and educational or training materials for new and existing services, programs, and initiatives, as directed by department.
•    Technical assistance may also include activities related to clinical quality management (CQM) and quality improvement, consistent with administration policy clarification notice 15-02.
3. Subrecipient monitoring
•    Conduct annual comprehensive monitoring of subrecipients for compliance with health resources and services administration national monitoring standard, which includes program, fiscal, and universal monitoring requirements.
•    Develop and implement monitoring tools for programmatic, fiscal, and quality management reviews across funded service categories.
•    Facilitate technical assistance workshops or webinars for subrecipient annual monitoring, provide monitoring tools, and manage secure act-compliant ftp platforms for document exchange.
•    Prepare draft monitoring reports, including corrective-action recommendations, and conduct exit interviews with subrecipients and program staff.
•    Conduct research and provide recommendations regarding fiscal or performance issues identified during audits, reviews, or evaluations.
•    Convene annual debrief sessions to evaluate the monitoring cycle, identify lessons learned, and recommend improvements for future years.
•    Monitoring activities are administrative in nature and do not constitute clinical quality management (CQM) functions; however, findings may inform future CQM quality improvement initiatives.
4. Clinical quality management (CQM) and quality improvement support
•    Facilitating quality improvement (QI) initiatives using recognized methodologies, in collaboration with subrecipients and program staff.
•    Providing technical assistance and capacity building to subrecipients on CQM-related activities, including data interpretation, qi project design, and documentation of outcomes.
•    Supporting stakeholder engagement in CQM processes, including clients with lived experience and representatives from funded agencies.
•    Assisting the evaluation of CQM activities to determine effectiveness, impact on outcomes, and alignment with the national HIV and aids strategies.
5. Client and provider engagement
•    Coordinate and support client, pc, and subrecipient meetings, including venue logistics, catering, supplies, and client incentives, in collaboration with the Ryan white program.
•    Ensure meetings are inclusive, accessible, and aligned with federal guidance for stakeholder engagement.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: December 12, 2025