Real Estate Research, Consulting and Related On Call Services

The Vendor is required to provide real property acquisition, complex title research, utility relocation coordination, and right-of-way services to support District projects on an as needed basis.
- These measures aim to mitigate the risk of system failure, vulnerabilities, and potential overtopping during flood events, consequently minimizing potential economic and life safety losses.
- Project Management and Coordination
•    Managing and coordinating all assigned tasks and staff
•    Maintaining continuity of key personnel (any changes must be approved by the District)
•    Providing quality control for all deliverables prior to submission
•    Maintaining organized project records and databases for acquisitions and relocations
•    Coordinating with District staff, legal counsel, surveyors, appraisers, and other consultants to support delivery of assigned tasks
•    Coordinating utility relocation activities, including engagement with utility providers, to ensure alignment with project schedule, design, and regulatory requirements
•    Serve as a central coordinator across title, acquisition, utility relocation, appraisal, survey, and design teams to support alignment with project critical path milestones
•    Supporting District staff in preparing materials and communications for executive leadership and Board-level discussions, as requested
•    Attending regular meetings and providing written status updates
- Specialized Title Research, Historic Rights Analysis, and Real Estate Due Diligence
•    Reconstruction and analysis of real property rights from historical and fragmented records
•    Review and interpretation of title reports, commitments, exceptions, and supporting documents
•    Identification and mapping of existing easements, licenses, and agreements (recorded and unrecorded where possible)
•    Coordination with surveyors and GIS staff to translate legal descriptions into spatially accurate exhibits
•    Identification of gaps, risks, and deficiencies in existing real estate rights
•    Preparation of clear, defensible technical memoranda summarizing findings
•    Support for resolving unclear or conflicting property rights impacting infrastructure 
•    Coordinate acquisition activities with project phasing and construction sequencing to ensure timely site access and avoid delays to project delivery.