Athletic Trainer Outsourcing of Services

The vendor is required to provide to supply comprehensive athletic training services, including staffing, scheduling, event coverage, medical oversight, and athletic program management.
- Requirement:
•    Recruit, hire, onboard, supervise, professionally develop, and evaluate all ATs assigned to the district schools. 
•    Ensure all ATs hold appropriate state licensure and certifications. 
•    Maintain adequate staffing levels to meet the needs of athletic programs
•    Partner with the department of health services to standardize and streamline health-related operations, standardized workflow, policies and procedures, and business operations. 
•    Collaborate with the department in training and development opportunities to promote combined health-related response, continuity of care, and support of students in the district.
- Scheduling and event coverage
•    Creating and maintaining athletic trainer (AT) schedules for practices, games, tournaments, and special events to ensure comprehensive coverage for designated schools. 
•    Ensuring coverage meets association standards and district expectations. 
•    Providing substitute or backup coverage when assigned staff are unavailable. 
•    Coordinating with interscholastic coaches and school administrators.
- Critical on-site services
•    Injury prevention, evaluation, treatment, and rehabilitation services. 
•    Concussion management support aligned with state law and district policy. 
•    Emergency response and first aid during athletic events, regardless if home or visiting team. 
•    Communication with parents and guardians regarding injuries and care plans. 
•    Documentation of all injuries, treatments, and referrals using a HIPAA and FERPA compliant system. 
•    Communication with the department of health services to ensure continuity of care for students when not engaged in sporting activities.
- Medical oversight
•    A designated medical director to oversee clinical protocols, standing orders, and quality assurance.
•    Annual review of emergency action plans (EAPS) for athletic venues as requested by the district.
•    Clinical supervision and consultation for ATs.
•    Compliance with state laws, association requirements, and district policies.
- Program administration
•    Maintain all employee records, certifications, and background checks. 
•    ATs must have a valid department fingerprint clearance card with IVP designation and evidence of MMR vaccination or immunity as per district policies. 
•    Ensure compliance with district safety, conduct, and reporting expectations. 
•    Provide quarterly reports to the district director of health services to include staffing levels, attrition, recruitment efforts, and any issues with the provision of services under the agreement. • participate in annual program evaluation and improvement planning. 
•    All hiring, recruitment, supervision, and discipline of AT staff. 
•    Payroll, benefits, workers' compensation, and liability coverage for their employees. 
•    Ensuring staff adhere to district policies, including safety, conduct, confidentiality, and mandatory reporting.
•    Allows the consideration of "current" district AT positions continued employment with the district based on their career plan to have shared operational oversight under the contractor.