Program Delivery and Administrative Services

The Vendor is required to provide program delivery and administrative services in conjunction with a recently awarded community development block grant to fund a housing rehabilitation program
- Requirement:
1. Housing rehabilitation program delivery services
•    Provide final design for all rehabilitation activities.
•    Establish or update eligible contractors list.
•    Identify all eligible properties and contact homeowners.
•    Establish rehabilitation guidelines.
•    Provide client intake and qualification.
•    Perform preliminary property inspections, prepare work write-ups and cost estimates.
•    Assist homeowners in contractor selection.
•    Bid all work.
•    Encumber contracts.
•    Prepare loan documents or deferred payment agreements.
•    Work with city’s corporation counsel placing mortgages on project properties, if required.
•    Provide all necessary final inspections.
•    Act as liaison between city, property owner, and contractor.
•    Monitor total expenditures on all properties and provide data on program for all reports.
•    Provide an EPA lead based paint risk assessor to ensure program complies with lead-based paint hazard requirements.
2. General grant administrative services
•    Prepare all necessary contract and payment documentation.
•    Develop and maintain separate grant accounting systems.
•    Prepare and submit necessary financial reports to state.
•    Prepare and submit status of fund reports and other reports to the city as directed.
•    Work with city's contact person to ensure all accounting is included in city accounting system.
3. Miscellaneous
•    Attend common council and department head meetings, as necessary.
•    Advise common council and mayor in matters relating to grants and state regulations.
•    Prepare amendments as necessary.
•    Prepare environmental reviews pursuant to NEPA and SEQRA guidelines.
•    Prepare and submit status and performance reports as required by state.
•    Prepare all closeout documentation required by state for grant upon completion of each.
•    Coordinate with other state fiscal year and office programs as necessary.
•    Provide lead-based paint testing and energy audits for each project. 
•    Costs for such services shall be broken-out from the overall proposal and provided as a per-project cost.