Disaster Recovery Consulting Services

The Vendor is required to provide disaster recovery consulting services to support response, recovery, and mitigation efforts in compliance with applicable federal and state regulations.
- Providing comprehensive disaster recovery, grant management, and consulting services to support the city’s response, recovery, and mitigation efforts.
1. General program management
•    Conducting research and providing expert guidance to city management
•    Providing technical and legal advisory services related to disaster recovery and mitigation
•    Reviewing contracts to ensure compliance with federal procurement standards
•    Reviewing and developing project worksheets (PW)
•    Assisting with project applications, including alternate, improved, and hazard mitigation projects
•    Identifying project eligibility in accordance with applicable regulations, including 2 CFR part 200
•    Providing consultants, specialists, and subject matter experts to support response, recovery, and administrative functions
•    Conducting briefings for executive-level staff on federal and state disaster programs
•    Ensuring compliance with all applicable federal and state regulations, including but not limited to 2 CFR part 200.
2. Public grant administration services
•    Strategic planning for maximizing reimbursements
•    Cash flow management and financial analysis
•    Development and submission of required reports
•    Data management and recordkeeping
•    Development of standard operating procedures (sops)
•    Development of training manuals (video and written/pdf formats)
•    Training city staff on grant compliance and program requirements
3. FEMA public assistance (pa) and hazard mitigation assistance (HMA) services
•    Providing technical and legal assistance as requested by the director. 
•    Technical assistance may involve, but will not be limited to legal, engineering, and architectural support. 
•    Reviewing all data and supporting documentation to determine whether costs appear eligible and are adequately supported. 
•    Assisting in identifying, developing, and evaluating opportunities for hazard mitigation projects to reduce or eliminate risk from future events.
•    Preparing hazard mitigation proposals, grant applications, benefit-cost analysis, and other services related to hazard mitigation grant program, pre-disaster mitigation, flood mitigation assistance and other mitigation programs.
•    Preparing conceptual repair and mitigation estimates that may assist with FEMA funding obligation. 
•    Such estimates may include the cost to implement an exact replacement, repair versus replace comparisons, etc.
4. State and federal disaster recovery compliance and support services
•    Program troubleshooting and policy interpretation
•    Pre-disaster planning and preparedness
•    Damage assessments and cost estimating
•    Project application processing and eligibility determination
•    Insurance coordination, including policy review and claim support
•    Negotiation support with insurance providers (with city approval)
5. Disaster cost recovery grant administration and financial management services
•    Strategic planning for maximizing reimbursements.
•    Long-term project and grant management.
•    Pre- and post-disaster financial documentation, including cash flow management and cost benefit analysis.
•    Identification of alternative sources of funding.
•    Assistance during the audit process.
•    Support during the appeal process.
•    Management and support during the grant closeout process.
6. Data management and technology requirements
•    Allow efficient retrieval and review of documentation 
•    Support all phases of disaster recovery, including project worksheet (pw) development, grant management, and closeout and audit phases of the disaster recovery process. 
•    Provide accessible formats for city personnel.