Grant Funding Consultant Services

The Vendor is required to provide post-disaster FEMA public assistance cost-recovery management services for past, current, and future emergency declarations
- Work products and supplier responsibilities:
• Develop and implement strategies and technical advice to secure funding and claiming opportunities through insurance, federal and state programs, and special legislation to continue government services during the recovery process.
• QA/QC support and general eligibility guidance for all state and federal grant programs.
• Assistance and oversight to office with claims or claiming process.
• Technical expertise and knowledge related to the act and applicable state requirements.
• Support for strategic planning and coordination of all cost-recovery efforts.
• Technical advisory services related primarily to emergency protective measures and, when applicable and as requested by the office, other eligible disaster recovery activities, including debris removal, permanent repairs, and recovery from disasters.
• Develop and implement strategies designated to maximize federal and state assistance.
• Expert programmatic and policy advice on state and federal disaster relief programs.
- File and data sharing, documentation control, and reimbursement backup:
• Provide SharePoint or similar file and data sharing platform for transferring files
• Assist with documentation for state and federal grant programs to ensure maximum cost recovery.
• Review and de-conflict reimbursement backup documents (timesheets, pay slips, f-roc daily activity reports, invoices, etc.).
• Compile reimbursement backup documentation into the format and documentation packages required by FEMA, FDEM, or other applicable required format and documents.
- Grants management system, meetings, extensions, and reporting:
• Assist with the management of FEMA and other federal grants and FDEM coordination along with office, arranging for routine status and action plan meetings, establishing priorities, scope changes and updates at meetings.
• Generate time extension requests to FEMA and other federal grants and FDEM when necessary.
• Develop improved and alternate project requests for FDEM and FEMA and other federal grants, when applicable and as requested by office.
• Provide post-award grant administration, when applicable and as requested by office, including intake of required property specific information and necessary forms including a voluntary participation notice, submission of environmental and historical compliance information, individual maps, and photos.
- Grants portal support:
• The awarded supplier shall complete and compile all required project and claim documentation packages for entry into the applicable grants portal and shall transmit such completed packages to office review and submission.
• The awarded supplier shall not submit directly in the grants portal unless expressly authorized in writing by office.
• The awarded supplier shall provide assistance, technical support, and oversight to office throughout the claims and claiming process, including responding to requests for information and supporting documentation as needed.