Project Management Services

The Vendor is required to provide project manager will be expected to continue to provide all owner’s project management services throughout the project, including turnover, closeout, commissioning, and state audit compliance.
- Requirement:
• Undertake the management of, and be the owner’s representative for the project.
• Consultation services and advice by working closely with the board architects and engineer, construction manager, public building commission, board of education, relevant town and board of education staff, relevant state offices and officials, and the community at large on every aspect of the project.
• Assist with the completion of, review and provide input on developing and submitting required town and state filings (with associated back-up), including grant applications and reimbursement requests to the department
• The grant and reimbursement application and management process.
• Make required presentations to all appropriate town bodies (including, but not limited to the public building commission, the board of education, the town council, the planning and zoning commissions, and others (including in conjunction with the town’s architects, engineers and construction managers where appropriate).
• Review and oversee critical path schedules for design and construction provided by others.
• Review and oversee project budgets, schedules and cash flow projections.
• Oversee and coordinate detailed project cost estimating and any required reconciliation between estimates and budgets.
• Identify cost control and value management options to keep the project on budget and ensure compliance with town and board of education approvals, state reimbursement requirements, and school project specifications.
• Oversight for efficient and comprehensive communications and tracking of critical project elements; change orders, submittals, addendums, meeting minutes, schedules, etc.).
• Assist in the monitoring and reporting of contract manager, contractor, and sub-contractor compliance with all local, state, and federal requirements.
• Develop and implement a system for review and processing of change orders, including state change orders to relevant state officials
• Attend (and, where required, represent the town and public building commission at) all project meetings, including job meetings, public building commission meetings and any other meetings as required.
• Keep meeting minutes, as needed.
• Develop and implement a procedure for review, approval and processing of contractor and professional consultant requests for payment.
• Assist the town, public building commission, and board of education to resolve any questions that arise during the project design and construction
• Prepare and maintain a system for reporting to the department
• Determine final completion and turnover to the board of all required materials.
• The completion and construction phase closeout of all projects including but not limited to: ensuring all appropriate documents are submitted, warranty issue oversight, owner- implemented changes and additions to the project.
• Prepare for and assist in the state department of education project audit process.
• Review certified payrolls for reasonableness, completeness, and compliance with the law.
• Value management and engineering oversight.
• Assist with state high performance building certification process.
• Documentation management services
• Schedules and deliveries and review payment requests and invoices.
• Project manager is prohibited from working on the project in additional capacities (e.g., as an architect, construction manager, engineer, or in the trade packages).