Disaster Debris Monitoring and Consulting Services

The Vendor is required to provide disaster debris monitoring services to include debris generated from the public rights-of-way, private property, drainage areas and canals, waterways, and other areas designated as eligible by the town.
- Requirement:
• Providing technical support and guidance in selecting a debris removal contractor.
• This shall include the preparation, review and recommendations for debris removal.
• Coordinating daily briefings, work progress, staffing, and other key items with the town.
• Support with the selection and permitting of temporary debris storage and reduction site (TDSRS) locations and other permitting and regulatory issues as requested.
• Scheduling work for team members and contractors on a daily basis.
• Hiring, scheduling, and managing field staff.
• Monitoring debris removal contractor operations and making and implementing recommendations to improve efficiency and speed up recovery work.
• Assisting the town with responding to public concerns and comments.
• Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring.
• The debris monitoring company shall utilize an electronic ticketing system to generate electronic debris load tickets for each load of debris generated.
• The electronic ticketing system shall capture a digital photograph, GPS coordinates, electronic signature, and a timestamp for each load of debris generated as it is loaded and as it dumped.
• The system shall also capture before and after photos of each leaner, hanger, and stump removed along with GPS coordinates and timestamps.
• This information shall be transmitted electronically to a central information database that provides real time access to debris removal activities via a web-based interface.
• Along with the digital records, the system shall also have the ability to generate paper receipts in the field for redundancy and debris removal crew validation if requested by the town at no additional cost.
• The system shall also be capable of providing a real time connection to the town’s GIS system and shall be customizable to meet specific needs of the town with no additional cost to the town.
• Electronic ticketing system is to provide the town with complete documentation of every load of debris generated for auditing and reimbursement purposes.
• Developing daily operational reports to keep the town informed of work progress.
• Development of maps, GIS applications, etc.