Chief Assessor Consulting Services

The Vendor is required to provide chief assessing consultant is responsible for performing professional administrative and technical work in managing the operations of the assessor’s department and in the appraisal of city-wide property in accordance with state and local statute and regulations.
- Requirement:
• Supervise the general management and administration of the assessing department. Manage the ongoing analysis and inspection of property sales activity used to establish fair market values (FMV) annually.
• Administer appraisal system to annually establish assessed values.
• Responsible for appraising and supervising the appraisal of residential, commercial, industrial, and personal property for the municipality; conducts inspections of property, as necessary, in order to maintain a uniform, full market value on all property; performs annual city-wide update of property values and is responsible for the DOR recertification every three years.
• Represent the city at the appellate tax board for residential cases.
• Answer questions from property owners and members of the banking, legal and development community; works with individual taxpayers to negotiate their assessment if necessary.
• Assign, prioritize and oversee daily clerical work projects. Provides training and assistance as needed.
• Track, monitor and field review building permit activity, including new subdivision activity. Perform annual data entry of property changes to reflect additions and deletions and established new values.
• Organize and coordinate property inspections for data collector, performing inspections as needed.
• Review data collectors’ work for accuracy; this is done for annual building permits, sales, and cyclical inspections.
• Prepare all annual reporting to the department of revenue to ensure timely completion and submission throughout the year. Including, but is not limited to, all tax rate documents including new growth, certification for state reimbursement of property tax exemption, sales reports for EQV and state-owned land valuation, etc.
• Review all recorded plans and prepare document for annual updating of assessors maps. Submit changes to valley planning commission for map updating and create export of assessor’s property database for GIS updating.
• Coordinate and develop programs for other departments. Continually maintain and support city’s data through electronic interchanges with valley planning commission.
• Training sessions with as needed for city staff.
• Coordinate the GIS operations for the city.
• Coordinate and oversee GIS projects.
• Review applications for quality control for end user.
• Coordinate city-wide GIS efforts and meet as needed with city departments to assess progress and set priorities.
• Administer all GIS systems.
• Act as a central communication point and public information source.
• Recommend and assist with future creation of data layers.
• Review GIS data development and maintenance.
• Provide data for the integration of GIS with other information systems.
• Prepare quarterly tax billing files for real estate and personal property and export to tax collector’s vendor.
• Ensures proper transfer and reconciling of data.
• Collect data and information from the planning board, building inspector, and other board and officials whose actions may affect assessing decisions.
• Prepare and administer the department’s budget; purchases department equipment and supplies; supervise the maintenance of department records.
• Prepare bi-weekly payroll and expenses.
• Coordinate all motor vehicle excise commitments between the assessor’s and collector’s offices and with tax bill printing vendor; this is also completed for specialty plates and boat excise.
• Prepare annual billing for septic loan betterments.
• Investigate requests for abatements and exemptions of property tax.
• Advise the board of assessors on abatement applications.
• Prepare for monthly board of assessors meetings. Serve as management staff to the board of assessors, providing the necessary preparation and technical assistance at meetings, and assuring proper follow-up to their decisions.
• Attend professional meetings, training programs, and seminars in order to stay abreast of changes or new trends in the field and to maintain knowledge of state laws and regulations concerning tax assessments.
• Performs similar or related work as required, directed or as situation dictates.
• Oversees the maintenance and updating of information in the various software databases, including deed transfers, lot splits, subdivisions, creating new parcels or accounts.
• Handles confidential department information and exercises independent judgement.
• Prepares the tax classification package for the mayor and city council for the public hearing on the allocation of the tax levy.