Work Program and Public Engagement Strategy Services

The Vendor is required to provide to prepare a comprehensive work program and public engagement plan to guide a future citywide historic resource survey ("project").
- Requirement:
1. Research report on comparable models
•    Review 5-10 examples of citywide or regional survey programs
•    Compare methodologies, funding approaches, and public engagement strategies.
•    Summarize findings in a matrix that identifies key strengths, lessons learned, and applicability to city.
2. Strategic phasing recommendations
•    Develop a phased implementation framework that illustrates how the citywide historic resource survey could be carried out over a recommended time period.
•    Provide a sample timeline and graphic roadmap that identifies:
•    Core survey components that could be implemented with limited funding or staffing.
•    Enhanced or expanded components that could be added as additional funding, partnerships or capacity are secured.
•    Provide recommendations for structuring the work into manageable phases that can be implemented independently or sequentially, allowing the city to scale the effort up or down while maintaining continuity and momentum.
•    Identify logical pilot areas, themes, or neighborhoods that could serve as early phases of implementation.
3. Funding strategy
•    Identify multiple options for funding a multi-year survey initiative that can support both small-scale pilot efforts and expanded city-wide implementation.
•    Address near-term, mid-term, and long-term funding needs, with recommendations that align funding sources to specific phases or components of the survey.
•    Include a list of potential funding partners, including public, private, and philanthropic sources, with notes on application cycles, eligibility requirements, and match expectations.
•    Where possible, identify funding strategies that allow the city to incrementally expand the survey as additional resources become available.
4. Public engagement strategy
•    Develop a framework and toolkit for public engagement during the future survey.
•    Include a variety of methods, including but not limited to pop-up events, neighborhood meetings, interactive mapping tools, oral history collection, and partnerships with community organizations.
•    Provide sample engagement materials such as draft survey questions, mock-ups of digital tools, or sample graphics.
•    Explore the use of GIS-based dashboards or other online platforms for collecting oral histories and local stories tied to historic places.
•    Ensure that proposed engagement methods are adaptable to different scales of implementation, from small pilot efforts to broader, citywide participation.
5. Progress reporting
•    Provide quarterly progress reports coordinated through the city’s project manager.