Public Safety Master Plan and Impact Fee Study Services

The vendor is required to provide a comprehensive public safety master plan that addresses the city’s current and projected needs related to police, fire, emergency medical services (EMS), and supporting public safety infrastructure.
- Needs assessment
2. Inventory existing resources across police, fire, EMS, and related services.
3. Analyze response times, service coverage, and incident data.
4. Identify limitations in staffing, facilities, vehicles, and equipment.
5. Review mutual and automatic aid agreements and assess their effectiveness.
6. Forecast future public safety needs using growth projections, land-use data, and population trends.
- Community risk assessment
1. Conduct a hazard assessment (e.g., including natural disasters, industrial risks, and crime patterns).
2. Assess demographic factors influencing risk (e.g., population density, density increases, age distribution).
3. Map geographic risks, such as flood zones, wildfire-prone areas, or transportation corridors.
4. Review historical incident data to identify high-risk zones and emerging trends.
- Service level standards
1. Define target response time goals for police, fire, and EMS.
2. Recommend appropriate staffing ratios (e.g., officers or firefighters per 1,000 residents).
3. Establish metrics for community engagement, crime prevention, and disaster readiness.
4. Compare city’s current service level performance to industry benchmarks (e.g. NFPA, CALEA, and ICMA) and identify gaps.
- Facilities and equipment
1. Evaluate the condition, capacity, and functionality of current facilities.
2. Assess the adequacy of vehicles, apparatus, and other equipment.
3. Identify infrastructure deficiencies limiting service delivery.
4. Recommend facility upgrades, replacements, or new construction.
5. Propose integration of emerging technologies (e.g., GIS tools, drones, wearable tech).
- Staffing and operational analysis
1. Review current staffing levels, scheduling models, and workloads. .
2. Assess overtime usage on service delivery and budget impacts.
3. Assess training needs and programs and identify and opportunities for professional development.
4. Recommend adjustments to organizational structures, staffing levels, and/or deployment models to meet service demands.
- Funding strategies
1. Provide cost estimates for proposed capital improvements, staffing increases, and operational changes.
2. Identify funding options (e.g., grants, bonds, impact fees, and/or public-private partnerships).
3. Develop a phased implementation strategy to align city priorities with budget constraints.
4. Offer guidance for long-term budgeting, on-going operation and maintenance, and lifecycle cost management for facilities and equipment.
- Impact fee study
1. Define the methodology for calculating public safety impact fees based on service area, population growth, and infrastructure costs.
2. Analyze additional public safety infrastructure required to maintain current level of service levels amid population growth.
3. Develop a proposed impact fee schedule that clearly outlines fee amounts by unit type (e.g., residential, commercial, industrial), including the assumptions and formulas used.
4. Develop a legally defensible fee schedule, with supporting documentation, including provisions for periodic updates.
5. Prepare supporting documentation, including an impact fee facilities plan, and impact fee analysis as required by state law.
- Public involvement
1. Facilitate stakeholder meetings with public safety officials, municipal staff, and elected officials.
2. Host public workshops and/or town halls to gather input from residents and community groups.
3. Distribute surveys or questionnaires to gauge community satisfaction and priorities.
4. Present draft findings to the public and solicit feedback before finalizing the plan.
- Mandatory Pre-Proposal Meeting Date: April 7, 2025