Facilities Study Consultant Services

The vendor is required to provide comprehensive space and program examination of each school system facility, inventory interior and exterior spaces, and assess current and future educational goals.
• Identify gaps and deficiencies.
• Study areas for improvement.
• Plan for future growth.
• Review fixture, furnishing and equipment compliance.
• Develop recommendations to enhance overall efficiency and optimize space utilization, supporting the educational and student support services and programs. - Information evaluated will include student populations and site capacity, facility conditions, and planning for the housing of instruction, special programs, administrative and support facilities.
1. Planning process
• Review and confirmation of existing data.
• Community engagement for input on needs, standards, and priorities.
• Engagement with district staff, including employees and administrators for input on needs, standards, and priorities.
• Analysis of individual sites and preparation of options that address facility needs on a site-by-site basis.
• Analysis of special program needs.
• Analysis of district-wide trends and issues that may impact facilities solutions.
• Analysis of project phasing opportunities.
• Preparation of preliminary square footage-based cost estimates for proposed scenarios.
• A detailed cost estimate may be added to the services if deemed necessary for public bond information.
• Compilation of all analyses and proposals into a plan suitable as a guide for decision making.
• Presentation of proposals to the district administration and the board of trustees.
2. Facilities need assessment
• The consultant shall be expected to analyze available data and independently confirm functional issues with the existing facilities and infrastructure.
• The primary source of data will include, but not be limited to, building plans (pdf format), computer-aided design (cad) drawings, and student demographic and enrollment history data provided by the planning department and the district registrar, as well external data sources.
• Sources of information will include interviews with new construction staff, maintenance work order histories, maintenance staff interviews, interviews with school principals, as well as other relevant information.
• The consultant will review the available information for each site as part of the planning process.
• The process will involve a cost-benefit analysis of options to repair, remodel, or replace existing facilities that are inadequate.
3. Technology readiness
• The consultant shall be knowledgeable about contemporary technology best practices and in collaboration with the district’s information technology, support, and facilities departments will review the district’s current standards and capabilities.
• The consultant will assist the district in developing new technology infrastructure standards, incorporating any applicable district and state standards, as well as best practices into new school construction.
4. Demographic, capacity and utilization analysis
• Working with the district’s staff, the consultant shall incorporate existing demographic analysis and enrollment projections to identify and project student populations by attendance area, school, and grade level to define future facility needs.
• The analysis shall include a review of demographic trends, city and county building or growth plans, and district grade span analysis.
• The analysis shall include evaluation of space utilization at schools and associated short-term and long-term recommendations for improved use of space within or among school facilities.
5. Community engagement
• Community input and engagement is an important component in any successful facility program.
• The consultant will work with district staff to develop a communication plan to engage district stakeholders.
• Community meetings will be held at times and locations that are appropriate for community-wide participation and will include initial data gathering sessions as well as sessions to review the proposals at the end of the planning process.
- Contract Period/Term: 4 years
- Pre-Proposal Conference (Non-Mandatory) Date: July 14, 2025
- Questions/Inquires Deadline: July 15, 2025