Comprehensive Fee Study Services

The Vendor is required to provide for the study is to have a comprehensive citywide cost-based user fee study prepared.
- The study will calculate the full (100%) cost of providing certain city services, and provide a recommended fee to be charged for each applicable service.
- This selected firm shall recommend cost recovery strategies and identify best practices in establishing user fees. 
- These strategies should take into consideration the complexities and demands of each department and/or program area. 
- While not specifically identified in the following tasks, the consultant should recommend a process to incorporate public and city management input into the study's recommendations to assist in the development of policy in regards to the level of financial subsidy for user fees and charges.
 - Provide thorough analysis, development of fee models and recommendations, identification of potential new revenues, and possibly the coordination of public input.
- Work and meet with city staff to refine the project scope, purpose, uses and goals of the city's user fee study to ensure that the study will be both accurate and appropriate to the city's needs.
- Review project schedule and answer any questions pertaining to the successful development of the study.
- Meet with city staff and conduct interviews as needed to gain an understanding of the city's fee-related policies, processes and operations.
- Compare service costs with existing recovery levels. 
- This should include any service areas where the city is currently charging for services as well as areas where we perhaps should charge, in light of the city's practices, or the practices of similar or neighboring cities.
- Recommend appropriate fees and charges based on your analysis together with the appropriate subsidy percentage for those fees where full cost recovery may be unrealistic (e.g. youth recreation, senior services).
- Provide the city with an electronic copy of the final comprehensive study, including related schedules and cost documentation in a format that can be edited and updated by city staff to accommodate changes in the organization or changes in costs.
- Provide on-site training to enable city staff to update fees on an annual basis.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 22, 2025