Confidential Destruction of Records Services

The vendor is required to provide the document destruction and shredding services of confidential papers and other media (i.e., floppy disks, optical media, hard drives, etc.) for various departments within the county.
- Key components of confidential destruction of records services:
• The successful proposer shall furnish all labor, tools equipment and incidentals required to provide secure confidential document and other media destruction in compliance with the HIPAA privacy security and enforcement rules providing physical safeguards to dispose of protected health information (phi) which requires a county contractor signed agreement on file and in compliance with federal IRS publication 1075, media sanitation requirements which requires confirmation of the confidential shred by a county employee.
• Provide secure, locked containers as needed to individual county departments
• All shredding bins shall be secured with a locking mechanism with key access.
• Contractor shall be responsible for maintaining contractor-owned containers in good working order, cleaning containers as necessary and providing replacement and/or additional containers as may be requested during the term of the contract.
• Each department will determine their shredding service type by secured pick-up method, on-site shred or a combination of service types as best serves the department’s needs.
• The ability to cross-cut shred whole sheets of white or colored paper of any size into 5/8” shredded paper with additional steps to create unreadable, indecipherable shred that cannot be reconstructed.
• This would also apply to the shredding of other media such as floppy disks, compact disks, film, negatives, blueprints, microfiche, tapes, transparencies, ribbons, etc. into unreadable, indecipherable shred that cannot be reconstructed.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: May 08, 2025